Scope
Reference
WS2522426198
Description
On behalf of the Greater London Authority (GLA), Transport for London (TfL) are seeking to procure a Single Supplier Framework for event management of New Year's Eve events for 2026-2029. The initial contract is expected to be for two years, with optional extensions for the following years (i.e., 2+1+1).
This Preliminary Market Engagement Notice (PMEN) is being issued to inform the market of both the intensions to procure and a Supplier Day on 28 November 2025, via Microsoft (MS) Teams. The Supplier Day will assist TfL in understanding the current events management supply chain by listening to the market before informing our final go to market strategy.
The engagement will be an opportunity for suppliers to express their interest in the opportunity and also register their organisations on the TfL e-procurement system, SAP Business Network.
TfL reserves the right to amend our procurement approach.
Commercial tool
Establishes a framework
Total value (estimated)
- £35,000,000 excluding VAT
- £42,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 May 2026 to 31 March 2030
- 3 years, 10 months, 5 days
Main procurement category
Services
CPV classifications
- 79952000 - Event services
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKI - London
Engagement
Engagement deadline
27 November 2025
Engagement process description
TfL invites suppliers to participate in this Preliminary Market Engagement exercise by attending a Supplier Day on 28 November 2025, via Microsoft (MS) Teams. All feedback received will be treated confidentially and will help to shape the upcoming procurement opportunity.
The engagement process consists of the following key steps:
1. Expression of Interest in the procurement/Supplier Day: Suppliers who wish to participate should express their interest by emailing ColinSeymour@tfl.gov.uk and quoting "NYE Event Framework 2026-2029-Registering Interest", before the deadline of 17:00 noon on 27 November 2025.
2. TfL reserves the right to hold 1-2-1s with suppliers following the Supplier Day. We encourage all interested suppliers, regardless of size, to take part in this early market engagement process, please note, this is not a call for competition. Your insights and expertise will be invaluable in shaping our procurement approach. If you have any questions about the process, please email Colin Seymour via ColinSeymour@tfl.gov.uk.
We look forward to hearing from you.
Submission
Publication date of tender notice (estimated)
13 January 2026
Contracting authority
Greater London Authority (GLA)
- Public Procurement Organisation Number: PHGV-7784-TDZZ
City Hall, Kamal Chunchie Way
London
E16 1ZE
United Kingdom
Contact name: Colin Seymour
Email: ColinSeymour@tfl.gov.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Transport for London
Summary of their role in this procurement: TfL Procurement & Commercial is undertaking this procurement on behalf of the GLA as part of the Procurement Shared Service
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Contact name: Colin Seymour
Email: ColinSeymour@tfl.gov.uk
Region: UKI41 - Hackney and Newham