Scope
Reference
105452
Description
The Authority (North Yorkshire Council NYC) and its wholly owned Teckal Company, (NYHighways NYH), are jointly seeking information from suppliers regarding an integrated Fleet Management System (FMS) capable of supporting both organisations in managing a shared and diverse municipal fleet. The purpose of this RFI is to gather market information, functionality insights, indicative costs to inform the development of a potential procurement exercise. This is not a request for proposal or tender, no contract will be awarded directly as a result of this RFI. The Authority is also considering holding discovery days, and further information is provided below. Suppliers are asked to advise if they would be interested in working with the Authority, and therefore bidding for a potential future opportunity, as part of their response to the RFI.
Total value (estimated)
- £166,000 excluding VAT
- £200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 1 August 2029
- Possible extension to 1 August 2033
- 7 years, 1 day
Main procurement category
Goods
CPV classifications
- 48100000 - Industry specific software package
Contract locations
- UKE2 - North Yorkshire
Engagement
Engagement deadline
11 December 2025
Engagement process description
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
2 March 2026
Contracting authority
The North Yorkshire Council
- Public Procurement Organisation Number: PNXY-8263-XCNL
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
United Kingdom
Email: procurement@northyorks.gov.uk
Website: https://www.northyorks.gov.uk
Region: UKE22 - North Yorkshire CC
Organisation type: Public authority - sub-central government