Scope
Reference
SSP-FTS-61104
Description
NHS Wales Shared Services (NWSSP) Supply Chain division are looking to implement a maintenance contract to cover all owned Manual Handling Equipment. It is important that maintenance and inspections are conducted to minimise the likelihood of failure in service through failure models, corrosion and wear.
Regulation 5 of PUWER 1998 requires work equipment to be maintained in an efficient state, in efficient working order and good repair. Where appropriate, to ensure good health and safety, maintenance should be carried out in accordance with manufacturer's instructions. The maintenance frequency should take into consideration any extended period of activity or inactivity and the environment (heat, cold, etc). Inspections must be carried out at suitable intervals between thorough examinations. Inspections must ensure that the good condition of equipment is maintained and that any deterioration can be detected and remedied in good time.
Total value (estimated)
- £240,000 excluding VAT
- £288,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 February 2026 to 24 February 2028
- Possible extension to 24 February 2029
- 3 years
Description of possible extension:
12 months extension option
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKL - Wales
Participation
Legal and financial capacity conditions of participation
N/A
Technical ability conditions of participation
N/A
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
15 December 2025, 12:00pm
Tender submission deadline
18 December 2025, 4:00pm
Submission address and any special instructions
Submission and further details can be found via https://etenderwales.ukp.app.jaggaer.com/home.html
ITT Code - itt_121523
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
12 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 21 January 2028
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Financial | Price | 60.00% |
| Quality | Quality | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- NHS Organisation Data Service: RQF
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Contact name: Michael Butler
Email: michael.butler2@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales