Scope
Description
Carmarthenshire County Council is seeking Suppliers to provide a quality, ad-hoc servicing , maintenance and repair service for a range of Fleet and Plant. The service will support the Council to sustain maximum fleet and plant utilisation and is split in to 6 Lots:
Lot 1= Vehicle and Plant Repair and Maintenance
Lot 2= Refuse and Gritter Body Repair and Maintenance
Lot 3= Windscreen Repairs
Lot 4= Hydraulic Repairs
Lot 5= HGV Statutory Testing
Lot 6= Light Plant Repair and Maintenance
Commercial tool
Establishes a framework
Total value (estimated)
- £2,312,000 excluding VAT
- £2,774,400 including VAT
Above the relevant threshold
Main procurement category
Services
Contract locations
- UKL14 - South West Wales
Lot constraints
Description of how multiple lots may be awarded:
There are no Lotting restrictions
Not the same for all lots
CPV classifications and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. 1. Vehicle and Plant Repair and Maintenance
Description
Full preventative servicing, diagnostics, and reactive repairs across the CCC fleet including cars, vans, HGVs, and plant equipment.
Lot value (estimated)
- £900,000 excluding VAT
- £1,080,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
24 month extension subject to satisfactory performance and agreement by all parties.
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. 2. Refuse and Gritter Body Repair and Maintenance
Description
Repair and maintenance of mechanical, hydraulic, and electronic systems on refuse vehicles and gritters.
Lot value (estimated)
- £900,000 excluding VAT
- £1,080,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
Up to 24 months subject to satisfactory performance and agreement by all parties
CPV classifications
- 50000000 - Repair and maintenance services
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. 3. Windscreens
Description
Up to 3 Suppliers will be awarded on to the Framework
Windscreen repair and replacement
Lot value (estimated)
- £100,000 excluding VAT
- £119,998 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
24 month extension subject to satisfactory performance and agreement by all parties.
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. 4. Hydraulic Repair
Description
Repair and replacement of hydraulic hoses and components, on vehicles and plant.
Lot value (estimated)
- £44,999 excluding VAT
- £54,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
24 month extension subject to satisfactory performance and agreement by all parties.
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 5. 5. HGV Statutory Testing
Description
MOT and Tachograph Calibration
Lot value (estimated)
- £140,000 excluding VAT
- £167,998 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
Upto 24 month extension subject to satisfactory performance and agreement by all parties.
CPV classifications
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 6. 6. Light Plant and Tools Repair and Maintenance
Description
Servicing, inspection, repair, and upkeep of light plant & electrical equipment used in highways and grounds maintenance
Lot value (estimated)
- £230,000 excluding VAT
- £275,999 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
Up to 24 month extension subject to satisfactory performance and agreement by all parties.
CPV classifications
- 50000000 - Repair and maintenance services
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Direct Award
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Technical ability conditions of participation
Lot 1. 1. Vehicle and Plant Repair and Maintenance
As per the specification
Lot 2. 2. Refuse and Gritter Body Repair and Maintenance
Lot 4. 4. Hydraulic Repair
As per the Specification
Lot 5. 5. HGV Statutory Testing
Lot 6. 6. Light Plant and Tools Repair and Maintenance
As per Specification
Particular suitability
Lot 1. 1. Vehicle and Plant Repair and Maintenance
Lot 2. 2. Refuse and Gritter Body Repair and Maintenance
Lot 3. 3. Windscreens
Lot 4. 4. Hydraulic Repair
Lot 5. 5. HGV Statutory Testing
Lot 6. 6. Light Plant and Tools Repair and Maintenance
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
2 January 2026, 2:00pm
Tender submission deadline
8 January 2026, 2:00pm
Submission address and any special instructions
To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_60075
As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities: ITT Code: itt_118987
Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.
Suppliers Instructions How to express interest in this Tender:
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the "Suppliers register here" link
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Agree to the terms and conditions and click "continue"
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button at the top of the screen
- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen
3. Responding to the tender
- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)
- You can now use the Messages function on to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850/ Fax: 020 7080 0480
Tenders or Requests to Participate must be sent to:
Official name:
www.etenderwales.bravosolution.co.uk
Postal Address:
Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
23 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 October 2029
Award criteria
Lot 1. 1. Vehicle and Plant Repair and Maintenance
| Name | Description | Type |
|---|---|---|
| PQQ | Suppliers who pass the Qualification stage will be awarded on to the Framework. Commercial criteria will not be scored. |
Quality |
Weighting description
Suppliers who pass the Qualification section will be awarded ont o the Framework
Lot 2. 2. Refuse and Gritter Body Repair and Maintenance
| Name | Description | Type |
|---|---|---|
| PQQ | Suppliers who pass the Qualification criteria will be awarded onto the Framework. Commercial criteria is not scored |
Quality |
Weighting description
PQQ
Lot 3. 3. Windscreens
Lot 4. 4. Hydraulic Repair
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | 70% cost evaluation based on total repair/ replacement of example Fleet vehicles |
Cost | 70.00% |
| Technical | Scored technical (quality) questions |
Quality | 30.00% |
Lot 5. 5. HGV Statutory Testing
| Name | Description | Type |
|---|---|---|
| PQQ | Suppliers who pass the Qualification stage will be awarded on to the Framework. Commercial criteria will not be scored. |
Quality |
Weighting description
PQQ
Lot 6. 6. Light Plant and Tools Repair and Maintenance
| Name | Description | Type |
|---|---|---|
| PQQ | Suppliers who pass the Qualification section will be awarded onto the Framework |
Quality |
Weighting description
Suppliers who pass the Qualification stage will be awarded on to the Framework. Commercial criteria will not be scored.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Tender will be publicised via Communications team to increase reach
Contracting authority
Carmarthenshire County Council
- Public Procurement Organisation Number: PTVL-7854-TMRZ
County Hall
Carmarthen
SA31 1AD
United Kingdom
Contact name: Antonia Jones
Email: AnLJones@carmarthenshire.gov.uk
Website: http://www.carmarthenshire.gov.uk
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales