Section one: Contracting authority
one.1) Name and addresses
National Library of Scotland
George IV Bridge
Edinburgh
EH1 1EW
Contact
Ines Byrne
Telephone
+44 1316233700
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Virtual Servers
Reference number
2025.26.049
two.1.2) Main CPV code
- 48820000 - Servers
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply of virtual servers hosting the Nutanix Solution to augment an existing virtual server environment.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £551,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48822000 - Computer servers
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Kelvin Hall, Glasgow
two.2.4) Description of the procurement
This Procurement was carried out via a Non-Competitive Action (NCA) for technical (integration) reasons.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Library has an existing contract with XMA (contract number 2023.24.049) for the provision of virtual servers hosting the Nutanix Solution. This contract’s scope is scalable to allow the purchase of further servers and associated licenses / support, in anticipation of the Library making use of this pending the outcome of a cloud migration review. The expectation was that most of the Library’s new virtual storage needs would be covered by the move to the cloud. However, on concluding the review, the Library has found that such a move at the scale required would be prohibitively expensive and has therefore ruled it out. This has resulted in the unforeseeable scale at which the Library now has to extend the on-premise virtual server environment.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
2025.26.049
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 October 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
XMA Limited
Unit 44, Wilford Industrial Estate, Ruddington Lane,
Nottingham
NG11 7EP
Telephone
+44 1158464000
Fax
+44 1158464663
Country
United Kingdom
NUTS code
- UKF14 - Nottingham
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £551,000
Section six. Complementary information
six.3) Additional information
(SC Ref:815378)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
Country
United Kingdom