Scope
Reference
SSC LHS LET 03_26
Description
SSC Partnership (an Agent) working on behalf of The Latymer School (the Authority) are currently out to tender for the provision of school lettings management services. The Company will be responsible for the full administration and operational management of community lettings across the Authority's facilities, ensuring that all activities are delivered safely, efficiently, and in line with the Authority's safeguarding, educational, and community objectives.
The Authority will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). It is expected that the contract will commence 1st March 2026.
The Procurement is being run under the open procedure. Any interested organisation/consortium may submit a Bid in response to this ITT.
The Company shall prepare and submit its tender considering the entire tender package. The requirements for a valid submission of tenders are outlined in the tender documentation including the scope of works and specification of service.
Arrangements will be made for Companies to visit the school and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on 4th December 2025. Companies should limit their attendance to two representatives. Companies will not be able to take photographs during site visits without the consent of the Authority. Please register for the site visit through the correspondence functionality on the tendering portal (https://in-tendhost.co.uk/sscpartnership), including the name and roles of the representatives who will be attending by no later than 12 noon, 3rd December 2025.
Tenders will be evaluated using a method known as MAT (most advantageous tender).
There will be mandatory and desirable requirements.
Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.
Desirable characteristics are elements of the tender which are to be scored by the Authority.
Tenders and all associated documents must be submitted electronically via the e tendering portal: https://in-tendhost.co.uk/sscpartnership.
Companies that are not registered will need to complete the supplier's application. If there are any issues with the access or submission of documents Companies can contact the In-Tend Support team at support@in-tend.co.uk or on 0845 557 8079 / +44 (0) 114 407 0065.
Full details are disclosed within the tender documentation.
Suppliers that would like to take part in this tender process are invited to "Express Interest" upon which the will be given access to the full tender documentation delivery through this e-tendering system.
When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the "My Tenders" area of this website and selecting the "View Details" button of this project.
The deadline for submissions of the tender will be 22nd December 2025.
Total value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2029
- Possible extension to 28 February 2031
- 5 years
Description of possible extension:
Following the initial term the contract can be extended by a further 24 months subject to agreement between parties.
Main procurement category
Services
CPV classifications
- 70130000 - Letting services of own property
- 70220000 - Non-residential property renting or leasing services
- 70332000 - Non-residential property services
Contract locations
- UKI54 - Enfield
Submission
Tender submission deadline
22 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 January 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Bidders are required to complete and submit the Procurement Specific Questionnaire (PSQ)alongside the Financial Submission (i.e. by the deadline for Bid submissions). Bidders' Mandatory responses will... |
Price |
Weighting description
Bidders are required to complete and submit the Procurement Specific Questionnaire (PSQ)alongside the Financial Submission (i.e. by the deadline for Bid submissions). Bidders' Mandatory responses will be evaluated prior to evaluation of scoring responses.
Details of the approach to be taken to the evaluation of PSQ submissions are contained in the PSQ Explanatory Document. Bidders should read the PSQ Explanatory Document before completing the PSQ.
Bidders' answers to each of the desirable...
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/sscpartnership
Tender Pack including
Invitation to Tender (ITT)
Contract Conditions
Specification
Returnable Schedules
Procurement Specific Questionnaire Explanatory Notes
TUPE
Photographs
Contracting authority
The Latymer School
- Public Procurement Organisation Number: PZLY-6632-TXWX
Haselbury Road
Edmonton
N9 9TN
United Kingdom
Region: UKI54 - Enfield
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
SSC Partnership Limited
Summary of their role in this procurement: Agent
- Companies House: 09976389
12 Nelson Street
Southend on sea
SS1 1EF
United Kingdom
Region: UKH31 - Southend-on-Sea