Scope
Reference
WS2527587141
Description
This Notice is to advise potential suppliers of Cleaning and Porterage Services, that Transport for London (TfL), on behalf of the Greater London Authority (GLA) are undertaking an Early Market Engagement (EME) exercise in relation to a procurement process for these services.
The indicative scope which is subject to change will comprise:
Core Services:
• Office cleaning
• Porterage
• Window cleaning
• Pest control
Additional Cleaning Services:
• High-level cleaning
• Secure/equipment room cleaning
Total value (estimated)
- £6,200,000 excluding VAT
- £7,680,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2026 to 30 November 2032
- Possible extension to 30 November 2034
- 8 years
Main procurement category
Services
CPV classifications
- 90900000 - Cleaning and sanitation services
Contract locations
- UKI - London
Engagement
Engagement deadline
15 December 2025
Engagement process description
The proposed contract, following this procurement process, is currently planned to commence in December 2026.
The primary purpose of this Notice and Early Market Engagement (EME) exercise is to better understand market appetite, capacity, and capability for delivering the required services.
Suppliers are invited to express their interest in participating in this EME exercise, which will include completion of a short Market Sounding Questionnaire (MSQ).
To confirm interest, suppliers should email the following details to SoftFMProcurement@tfl.gov.uk:
Organisation name:
Main contact name:
Email address for correspondence:
Upon confirmation, interested parties will receive the MSQ, which must be completed and returned by 17:00 hours on 15 December 2025. The MSQ will include further details of the potential requirement and instructions for completion and return.
Feedback from this engagement may be used by TfL to inform and refine the final tender documentation.
Please note: A separate Contract Notice will be published as a formal call for competition to invite suppliers to participate in the future tendering process.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Contracting authority
Greater London Authority (GLA)
- Public Procurement Organisation Number: PHGV-7784-TDZZ
City Hall, Kamal Chunchie Way
London
E16 1ZE
United Kingdom
Email: SoftFMProcurement@tfl.gov.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Transport for London
Summary of their role in this procurement: TfL Procurement & Commercial is undertaking this procurement on behalf of the GLA as part of the Procurement Shared Service
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Email: SoftFMProcurement@tfl.gov.uk
Region: UKI41 - Hackney and Newham