Scope
Reference
BSTC-ASCC
Description
Bradley Stoke Town Council is the parish authority for Bradley Stoke. It is the second tier of local government after the South Gloucestershire Council. Its legal powers are granted to it and regulated by various government acts. The town population is of approximately 20,000. The Town Council supplements the provision of local government services in Bradley Stoke, and provides a range of social and recreational facilities, while promoting and representing the town with other national and statutory bodies. The town council is due to tender for a new cleaning services contract to cover 3 Activity Centres, skate park containers and the office building. The contract is being tendered and interested providers are invited to bid for all sites. The contract is to start in 1st December 2025, for a 3-year contract finishing 30th November 2028. The town council is seeking a cleaning services contractor to provide quality and best value cleaning services across the 5 sites, to include routine and periodic internal cleaning. Potential suppliers are invited to visit the sites accompanied by the sites manager who can answer any questions. Please contact the sites manager via email on philip.francis@bradleystoke.gov.uk
Required Hours:
Jubilee Centre, Savages Wood Road, BS32 8HL: 12 hours per week.
3 Hours Monday + Friday. 2 Hours on Tuesday, Wednesday, and Thursday
With changing room cleaning needed on Thursdays or Fridays from Mid August to Mid May each year. 2 hours per week.
Council Office, Savages Wood Road, BS32 8HL: 5 hours per week, 1 hour per day.
Baileys Court Activity Centre. Baileys Court Road, BS32 8BH: 11 hours per week.
2.5 hours on Monday + Friday with 2 hours on Tuesdays, Wednesdays, and Thursdays.
Changing room cleaning between Mid April to Mid September .5 hours per week on Mondays + Fridays.
Brook Way Activity Centre, Brook Way, BS32 9DA: 7 Hours
2 hours Monday to Friday,
Bradley Stoke Skate Park: 2 hours per week.
1 hour on Mondays and Wednesdays. or before 3PM on Tuesdays and Thursdays.
**We will be running site visits on Monday 13th October 2025 for anyone interested in the contract to attend. Please arrive by 11am to the Jubilee Centre with your own transport and the sites manager will then take everyone around all the sites and answer any questions.**
Please note that any invitation to tender issued by Bradley Stoke Town Council is covered under the terms of the Bribery Act 2010.
The closing date is Monday 20th October 2025. All tenders should be submitted as sealed bids, clearly marked "Cleaning Opportunity" to the following address:
Philip Francis-Barber
Council Office
Jubilee Centre
Savages Wood Road
Bradley Stoke
South Gloucestershire
BS32 8HL
Tenders will be scored by closed meeting and the top 5 tenders presented to the finance committee on 22nd October 2025.
The successful tender will be subject to initial trial period of six months from the date of commencement of the contract. If the successful tender does not pass the initial trial period, they must remain in place until a new contractor is appointed.
Tenders must have a minimum of £5,000,000 public liability cover and any and all relevant insurance policies in place.
All chemicals and equipment are supplied by the successful tender and the council provides hand towels, hand soap, toilets rolls etc.
Contract 1. internal cleaning services
Supplier
Contract value
- £197,340 excluding VAT
- £236,808 including VAT
Above the relevant threshold
Award decision date
19 November 2025
Date assessment summaries were sent to tenderers
20 November 2025
Standstill period
- End: 2 December 2025
- 8 working days
Earliest date the contract will be signed
3 December 2025
Contract dates (estimated)
- 4 December 2025 to 30 November 2028
- Possible extension to 30 November 2030
- 4 years, 11 months, 28 days
Description of possible extension:
If the contractor meets all pre defined and agreed KPI's and no issues with performance then the contract can agree in July 2025 to extend the contract for a further 2 years.
Main procurement category
Services
CPV classifications
- 90900000 - Cleaning and sanitation services
Contract locations
- UKK - South West (England)
Information about tenders
- 15 tenders received
- 15 tenders assessed in the final stage:
- 8 submitted by small and medium-sized enterprises (SME)
- 1 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 14 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Special regime
Concession
Supplier
CONCORD HOMECARE LTD
- Companies House: 11426784
- Public Procurement Organisation Number: PDTJ-1495-CXXD
53 Rosemary Close
Bristol
BS32 8EU
United Kingdom
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. internal cleaning services
Contracting authority
Bradley Stoke Town Council
- Public Procurement Organisation Number: PXBV-6874-MQGP
The Jubilee Centre, Little Acorns Pre School Savages Wood Road
Bradley Stoke
BS32 8HL
United Kingdom
Contact name: Philip Francis-Barber
Telephone: 01454205028
Email: philip.francis@bradleystoke.gov.uk
Website: https://www.bradleystoke.gov.uk/
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government