Scope
Reference
Project19521
Description
The Buyer wishes to run an Open process under the Procurement Act 2023 for the Supply, Calibration and Reactive Maintenance services for Weighing Equipments used by Border Force, across multiple locations.
The agreement shall be split into two lots:-
Lot 1 - North Region
Lot 2 - South Region
Bidders may submit Tender for both lots and each lot shall be awarded to a single supplier.
Prior to the release of tender documentation, tenderers will be required to sign an un-edited version of a Non-Disclosure Agreement (NDA), for each lot of this procurement and upload onto the Home Office e-sourcing portal. The NDA can be downloaded from the Home Office e-sourcing portal.
If you have not yet registered on the e-sourcing portal, please do so at:
https://homeoffice.app.jaggaer.com/
by following the link.
Please note that to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation that you are registering , which would be entering into a contract if invited to do so.
Once you have registered on the e-sourcing portal, please search for the following project information:
Project_19521 - Supply, Calibration and Reactive Maintenance Services for Weighing Equipment.
itt_1688 - Non - Disclosure Agreement (NDA)- Supply, Calibration and Reactive Maintenance for Weighing Equipment
Bidders can sign both lot specific NDAs in order to gain access to each of the lots tender documentation.
Total value (estimated)
- £312,361 excluding VAT
- £374,833 including VAT
Above the relevant threshold
Contract dates (estimated)
- 8 May 2026 to 7 May 2029
- Possible extension to 7 May 2030
- 4 years
Description of possible extension:
Possible extension to 07/05/2030
Main procurement category
Services
CPV classifications
- 42923000 - Weighing machinery and scales
- 50000000 - Repair and maintenance services
Contract locations
- UK - United Kingdom
Lot constraints
Maximum number of lots a supplier can bid for: 1
Maximum number of lots a supplier can be awarded: 1
Description of how multiple lots may be awarded:
Bidders may submit a Tender against one or more Lots and can be awarded more than one Agreement.
Bidders shall submit separate Tenders for each Lot competed.
One (1) Bidder shall be appointed to fulfil each lot.
Lot 1. Supply, Calibration and Reactive Maintenance Services for Weighing Equipment (North Region)
Description
Supply, Calibration and Reactive Maintenance Services for Weighing Equipment for the North Region
Lot value (estimated)
- £132,807 excluding VAT
- £159,368 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Supply, Calibration and Reactive Maintenance Services for Weighing Equipment (South Region)
Description
Supply, Calibration and Reactive Maintenance Services for Weighing Equipment for the South Region
Lot value (estimated)
- £179,554 excluding VAT
- £215,465 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Supply, Calibration and Reactive Maintenance Services for Weighing Equipment (North Region)
Lot 2. Supply, Calibration and Reactive Maintenance Services for Weighing Equipment (South Region)
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 December 2025, 12:00pm
Tender submission deadline
19 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Techncial/Quality | Quality | 55% |
| Commercial | Price | 45% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Home Office
- Public Procurement Organisation Number: PWGC-6513-PQLZ
2 Marsham Street
London
SW1P 4DF
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - central government