Scope
Reference
ID 5871816
Description
Historic Environment Division (HED) is part of the Department for Communities (DfC). The remit of HED includes the conservation and protection of the historic built heritage. A key part of the historic built heritage of Northern Ireland are monuments in State Care, which are in the direct ownership or guardianship of the state. In order to ensure that State Care Monuments owned or managed by DfC are maintained effectively and to a high standard, DfC is seeking to appoint suitably experienced Supplier(s) for the provision of grounds maintenance at a number of sites under their management. The grounds maintenance will take place at archaeologically sensitive sites and the Supplier(s) will need to adhere with statutory protections and best practice guidance in their approach to grounds maintenance at these sites.
Suppliers should refer to the CfT documents on eTendersNI for full details of the requirements of this contract.
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2031
- 5 years
Description of possible extension:
Extension options of 2 further individual periods of 12 months.
Main procurement category
Services
CPV classifications
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
Contract locations
- UKN - Northern Ireland
Lot 1. Northeast
Description
Services in Northeast area. Please see Tender documentation for map boundaries.
Lot value (estimated)
- £270,000 excluding VAT
- £324,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Northwest
Description
Services in Northwest area. Please see Tender documentation for map boundaries.
Lot value (estimated)
- £265,000 excluding VAT
- £318,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Southeast
Description
Services in Southeast area. Please see Tender documentation for map boundaries.
Lot value (estimated)
- £265,000 excluding VAT
- £318,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Technical ability conditions of participation
Lot 1. Northeast
Lot 2. Northwest
Lot 3. Southeast
As per Tender documentation
Particular suitability
Lot 1. Northeast
Lot 2. Northwest
Lot 3. Southeast
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 December 2025, 3:00pm
Tender submission deadline
18 December 2025, 3:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 3 June 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| AC1 - Service Delivery | 25 percent |
Quality |
| AC2 - Heritage Protection and Conservation Sensitivity | 7.5 percent |
Quality |
| AC3 - Contract Management and Contingency Arrangements | 7.5 percent |
Quality |
| AC4 - Social Value | 10 percent |
Quality |
| AC5 - Fair Working Practices | Pass/Fail criterion |
Quality |
| AC6 - Total Contract Price | 50 percent |
Cost |
Weighting description
Qualitative Criteria 50 percent
Quantitative Criteria 50 percent
Please refer to the Instructions to Tender document for further information on all criteria.
Other information
Payment terms
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Department for Communities
- Public Procurement Organisation Number: PXMQ-4585-LJVM
Causeway Exchange
Belfast
BT2 7EG
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast