Scope
Reference
IT/OS/526
Description
Bournemouth University ("BU" or the "University") requires the services of a supplier to provide a supply of a Mass Communication System (MCS).
The successful supplier will be required to work with BU to implement a MCS in response to the Terrorism (Protection of Premises) Act 2025, also known as Martyn's Law, which mandates enhanced emergency preparedness for institutions with large public footfall.
As an Enhanced Tier institution, BU must deploy a system capable of delivering real-time alerts across all campuses by February 2027 to remain compliant and avoid significant financial penalties.
The proposed MCS will support emergency communication, operational safety, and business continuity, while also offering potential for broader use in events, student engagement, and internal messaging.
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2030
- 4 years
Main procurement category
Goods
CPV classifications
- 32500000 - Telecommunications equipment and supplies
- 48000000 - Software package and information systems
Contract locations
- UKK24 - Bournemouth, Christchurch and Poole
Engagement
Engagement deadline
10 December 2025
Engagement process description
The purpose of this PME is to gather industry expertise and feedback that will inform the development of our final project and procurement requirements.
Objectives:
• Gain a better understanding of suppliers' capabilities, experiences, and innovations.
• Identify potential challenges and solutions relevant to the upcoming procurement project.
• Inform suppliers about the project's scope, objectives, and key requirements.
BU are intending on holding virtual meetings / demonstration sessions with interested suppliers via Microsoft Teams in early 2026.
If you wish to be considered for a virtual meeting / demonstration session with BU's project team, please contact procurement@bournemouth.ac.uk to register your interest with the subject heading "IT/OS/526 - Mass Communication System".
Once suppliers have expressed their interest we will provide further information on the requirements with a Questionnaire for completion. BU will then shortlist suppliers for the virtual meetings / demonstration sessions based on the answers provided in the completed Questionnaires.
Please note that while we aim to engage with a broad range of suppliers, it may not be possible to invite all interested parties to a meeting. Participation in this exercise is voluntary, and there is no obligation for BU to meet with every supplier who expresses an interest and submits a completed Questionnaire.
This PME is not a request for quotation. BU's current intention is to conduct an openly advertised tender process at a later stage.
There is no obligation for suppliers to respond to this PME. Supplier responses (or lack thereof) to this exercise will not be used to determine which suppliers will be carried forward to tender process or in any subsequent evaluation of supplier proposals.
Submission
Publication date of tender notice (estimated)
3 August 2026
Contracting authority
Bournemouth University
- Public Procurement Organisation Number: PVRY-5141-LLTP
Poole House, Talbot Campus, Fern Barrow
Poole
BH12 5BB
United Kingdom
Contact name: Olly Sanders
Telephone: 01202962054
Email: procurement@bournemouth.ac.uk
Website: https://www.bournemouth.ac.uk
Region: UKK24 - Bournemouth, Christchurch and Poole
Organisation type: Public authority - sub-central government