Scope
Reference
WS2626277828
Description
This procurement is for the repair of Heat & Vent Air Conditioning (HVAC) Units and Associated Consumables for S Stock, London Underground Rolling Stock.
The HVAC units are used in the Cab and Saloon to provide a comfortable environment to both driver and passengers during all seasons.
The Total amount is circa £1,944,410. Spend is not committed and the repairs and associated consumables will be according to requirement.
The justification for awarding this proposed contract is in accordance with the Procurement Act 2023 Direct Award and is compliant with Section 41.6,Schedule 5, Paragraph 7 which states:
The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where-
(a) a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and
(b)the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.
Contract 1
Supplier
Contract value
- £1,944,410 excluding VAT
- £2,333,292 including VAT
Above the relevant threshold
Earliest date the contract will be signed
12 January 2026
Contract dates (estimated)
- 13 January 2026 to 12 January 2031
- 5 years
Main procurement category
Services
CPV classifications
- 50222000 - Repair and maintenance services of rolling stock
Contract locations
- UKI41 - Hackney and Newham
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Special regime
Utilities
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
The S Stock HVAC System are proprietary assets and maintenance is currently undertaken by Mitsubishi. Due to the bespoke nature of the HVACs and the technical dependency, only Mitsubishi can ensure full compatibility and continuity of service.
Supplier
Mitsubishi Electric Europe B.V.
- Companies House: BR003391
- Public Procurement Organisation Number: PPWQ-8217-YVQZ
Travellers Lane
Hatfield
AL10 8XB
United Kingdom
Email: LESContracts@meuk.mee.com
Website: https://les.mitsubishielectric.co.uk
Region: UKH23 - Hertfordshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Contact name: Helen White
Email: helenwhite@tfl.gov.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government