Scope
Reference
OPEN19112025110134
Description
Awarded company IMIN Ltd to provide an integrated timetable function linking Leisure Management Software used and HBC Website Provider for the Active Hartlepool Website.
Gladstone is the leisure management system that is in place within Active Hartlepool who we are currently in contract with. The system looks after member management, class and activity bookings and more.
Jadu are the current provider for the HBC corporate website who we are currently in contract with. Active Hartlepool does have a website on another platform but HBC are moving this onto Jadu to ensure consistency with the HBC website.
IMIN will provide an interactive integrated timetable on the new Active Hartlepool Jadu website to show fitness classes that are available to book on the Gladstone system.
Due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required.
The function is required to enable users to book activities and classes via the Active Hartlepool website via a self-serve method.
This contract is using an exemption process outside of HBC Contract Procedure Rules.
Contract 1
Supplier
Contract value
- £9,973.40 excluding VAT
- £11,968.08 including VAT
Below the relevant threshold
Date signed
19 November 2025
Contract dates
- 1 December 2025 to 30 November 2028
- 3 years
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 72222300 - Information technology services
Contract locations
- UKC11 - Hartlepool and Stockton-on-Tees
Procedure
Procedure type
Below threshold - without competition
Supplier
Imin Ltd
124 City Road
London
EC1V 2NX
United Kingdom
Email: Hello@imin.co
Region: UKI43 - Haringey and Islington
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Hartlepool Borough Council
- Public Procurement Organisation Number: PTCQ-5564-CHJP
Civic Centre, Victoria Road
Hartlepool
TS24 8AY
United Kingdom
Region: UKC11 - Hartlepool and Stockton-on-Tees
Organisation type: Public authority - sub-central government