Scope
Reference
WNC 00000512
Description
West Northamptonshire Council sought tenders for the following services: Bus Shelter Advertising Concessions and Maintenance Services, from which the maintenance of the bus shelters is to be funded, with the aim of the Authority also receiving an income. The contract will provide for the operator to provide and install new shelters.
The scope of the services was further detailed in the procurement documents made available on the publication of the Tender Notice and these documents were further refined during the procurement process.
The procurement was undertaken using the Competitive Flexible procedure under the Procurement Act 2023.
At Tender Notice and considering existing service scope the Authority estimated a total value of £15,000,000 excluding VAT as per Schedule 3, para. 3(2) of the Procurement Act 2023. The estimated capital financing, maintenance cost and income to WNC are based on the financial element of the tender evaluation the actual total cost is unknown due to the nature being a concessions contract and is an estimated value.
Contract 1. Bus Shelter Advertising Concession and Maintenance Services
Supplier
Contract value
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Above the relevant threshold
Date signed
31 October 2025
Contract dates
- 3 November 2025 to 2 November 2035
- Possible extension to 2 November 2040
- 15 years
Description of possible extension:
The Authority may, by giving the Supplier not less than 12 months' written notice prior to expiry of the Initial Term, request the extension of this agreement in respect of the whole (or part) of the Services and on the same terms mutatis mutandis, for a period of up to five years from the day following expiry of the Initial Term.
Main procurement category
Services
CPV classifications
- 44212321 - Bus shelters
- 33952000 - Transport equipment and auxiliary products to transportation
- 34928000 - Road furniture
- 50800000 - Miscellaneous repair and maintenance services
- 45213315 - Bus-stop shelter construction work
- 79341000 - Advertising services
- 79340000 - Advertising and marketing services
Key performance indicators
| Name | Description | Reporting frequency |
|---|---|---|
| Performance Measurement - Urgent Faults Resolved | Percentage of Urgent Faults resolved in specified time - Target 95% The Operator shall self-monitor and report on performance on a monthly basis to the Authority. |
1 months |
| Performance Measurement - Non-urgent Faults resolved | Percentage of Non-urgent Faults resolved in specified time - Target 90% The Operator shall self-monitor and report on performance on a monthly basis to the Authority. |
1 months |
| Performance Measurement - Offensive Graffiti or Fly Posting Removed | Percentage of offensive graffiti or fly posting removed in specified time - Target 95% The Operator shall self-monitor and report on performance on a monthly basis to the Authority. |
1 months |
| Performance Measurement - Mandatory Inspections and Required Follow-up Works | Percentage of statutory / mandatory inspections and required follow-up works completed in required time - Target 98% The Operator shall self-monitor and report on performance on a monthly basis to the... |
1 months |
| Performance Measurement - Planned Inspections and Maintenance Works | Percentage of other planned inspections and maintenance works completed in scheduled time (scheduled time to meet the requirements of this Specification) - Target 90% The Operator shall self-monitor... |
1 months |
| Performance Measurement - Time the Customer Response Facilities are Available | Percentage of time the customer response facilities are available and responded to in accordance with clause 22.3 - Target 99% The Operator shall self-monitor and report on performance on a monthly... |
1 months |
Submission
Submission type
Requests to participate
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Concession
Supplier
Bauer Media Outdoor UK Ltd
- Public Procurement Organisation Number: PMNX-4662-JYYH
33 Golden Square
London
W1F 9JT
United Kingdom
Telephone: 02074782200
Region: UKI32 - Westminster
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Bus Shelter Advertising Concession and Maintenance Services
Contracting authority
West Northamptonshire Council
- Public Procurement Organisation Number: PGDV-8944-CMBP
Angel Street
Northampton
NN1 1ED
United Kingdom
Contact name: Claire Baker
Region: UKF24 - West Northamptonshire
Organisation type: Public authority - sub-central government