Scope
Reference
TD2177
Description
Derby City Council is seeking to appoint suppliers of emergency accommodation to an open framework through which it can purchase the accommodation it needs to fulfil its statutory duties and other emerging need.
Derby City Council is seeking suppliers who can deliver to this specification and the standards stated within it, with emergency accommodation for homeless people owed duties under the Homeless Reduction Act 2017 or placed under a legislative power.
The provision of emergency nightly paid accommodation is a part of the Council's response to homeless households whom the Council has determined have nowhere else to be accommodated that night. These households at this point are considered homeless. As part of the agreed nightly placement of a household in emergency accommodation, the Council will continue to work with the household to relieve their homelessness and discharge their statutory duties as quickly as possible.
The following two lots are required for the framework:
• Lot 1 - Room Only emergency accommodation
• Lot 2 - Self-contained emergency accommodation
The scope for these is further detailed in the document TD2177 - ITT Part 3 Specification.
The primary user of the framework will be Derby City Council but we have included provision for Erewash Borough Council to use the framework for their Emergency Accommodation Requirements if necessary. The value of any spend incurred by Erewash Borough Council from this framework is unlikely to exceed £500,000.00 per annum.
Due to the nature of the services to be procured, the Council will be permitted to use the Framework in a number of ways in accordance with the Light Touch Regime (Section 9 and Schedule 1 of the Procurement Regulations 2024) and any subsequent amendment or re-enactment thereof.
Commercial tool
Establishes an open framework
Total value (estimated)
- £68,000,000 excluding VAT
- £81,600,000 including VAT
Above the relevant threshold
Options
The right to additional purchases while the contract is valid.
5 * 12 months extensions.
For the first extension a second, successive, framework will be created.
Main procurement category
Services
CPV classifications
- 55110000 - Hotel accommodation services
- 55270000 - Services provided by bed and breakfast establishments
- 98341000 - Accommodation services
Contract locations
- UKF11 - Derby
- UKF12 - East Derbyshire
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 - Room Only Emergency Accommodation
Description
Room Only emergency accommodation.
The provision of emergency nightly paid accommodation is a part of the Council's response to homeless households whom the Council has determined have nowhere else to be accommodated that night. These households at this point are considered homeless. As part of the agreed nightly placement of a household in emergency accommodation, the Council will continue to work with the household to relieve their homelessness and discharge their statutory duties as quickly as possible.
Lot value (estimated)
- £34,000,000 excluding VAT
- £40,800,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2034
- 8 years
Description of possible extension:
5 * 12 months.
Initial extension will be done by creation of a second, successive, framework.
Same for all lots
CPV classifications, contract locations and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Self-Contained Emergency Accommodation
Description
Self-Contained Emergency Accommodation.
The provision of emergency nightly paid accommodation is a part of the Council's response to homeless households whom the Council has determined have nowhere else to be accommodated that night. These households at this point are considered homeless. As part of the agreed nightly placement of a household in emergency accommodation, the Council will continue to work with the household to relieve their homelessness and discharge their statutory duties as quickly as possible
Lot value (estimated)
- £34,000,000 excluding VAT
- £40,800,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2034
- 8 years
Description of possible extension:
5 * 12 months.
First extension will create a second, successive, framework
Same for all lots
CPV classifications, contract locations and options are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
31 March 2034
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The award criteria, which will be used to evaluate bids and select successful Bidders to which the Council intends to award a place on the Framework, are designed to allow the selection of the bids that represents the most advantageous tender. This evaluation will be based on a combination of quality and financial criteria as set out below.
• Quality - 70%
• Price - 30%
The Council intends to select all bidders that meet the minimum scoring threshold as its successful Bidders in each lot. The minimum quality score required is 122. Where the scoring is below but particularly close to this threshold, a place may be awarded on the framework where it would be otherwise unreasonable not to.
Successful suppliers in each Lot will then be ranked according to their price and quality combined score
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Erewash Borough Council have expressed an interest in using the framework on an occasional basis.
We also wish to allow access to Amber Valley Borough Council and South Derbyshire District Council should they wish to use it.
Contracting authority location restrictions
- UKF11 - Derby
- UKF12 - East Derbyshire
- UKF13 - South and West Derbyshire
Submission
Enquiry deadline
17 December 2025, 11:00pm
Tender submission deadline
18 December 2025, 10:00am
Submission address and any special instructions
Please note suppliers wishing to express interest and obtain the documentation must do so by 11.30pm on 17/12/2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline for returns is 10.00am on Thursday 18/12/2025.
Documents are available at www.eastmidstenders.org
Please search for TD2177
Please note: we will only accept expressions of interest through the e-tendering system.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 December 2033
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Price | Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Derby City Council
- Public Procurement Organisation Number: PQVM-1383-ZBXP
The Council House - Corporation Street
Derby
DE1 2FS
United Kingdom
Email: procurement@derby.gov.uk
Website: https://www.derby.gov.uk/
Region: UKF11 - Derby
Organisation type: Public authority - sub-central government