Scope
Reference
IA3713
Description
South Staffordshire District Council ("SSDC") operates four Leisure Centres. SSDC has a wish to provide a holiday programme to young people. In recent years an operator on behalf of SSDC has ran holiday activity programmes from 2 of the 4 centres. The Council is keen to continue these programmes and potentially expand to the other 2 facilities where possible.
SSDC is now looking to test the market to ensure best value. As such, it is now looking to refresh and deliver an innovative and exciting new holiday programme. The programme will be delivered largely by utilising the dry side facilities however, some access to swimming pools can be arranged to accommodate activities. If pool(s) are used, then SSDCs adult/child ratios and NOP requirements must be observed.
SSDC are looking for Ofsted registered Providers who can offer an exciting and innovative range of extended enrichment activities and courses for children and young people to participate in a wide range of enrichment, physical activity, sport and learn new skills. Provision must be in each school holiday as listed:
• February Half Term (1 week)
• Easter Holidays (2 weeks)
• Whitsun (1 week)
• Summer Holidays (generally 6 weeks)
• October (1 week)
Contract 1. Contract for the provision of a school holiday programme
Supplier
Contract value
- £150,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Award decision date
18 November 2025
Earliest date the contract will be signed
15 December 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2027
- Possible extension to 31 December 2028
- 3 years
Description of possible extension:
At the Authority's entire discretion, the term may be extended by 12 months on the same terms for such period in accordance with the contract.
Main procurement category
Services
CPV classifications
- 55243000 - Children's holiday-camp services
Contract locations
- UKG3 - West Midlands
Information about tenders
- 2 tenders received
- 2 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Supplier
ASPIRE ACTIVE EDUCATION GROUP LIMITED
- Companies House: 10156357
- Public Procurement Organisation Number: PCWB-4242-NGMV
Unit 6, Holly Park Industrial Estate
Birmingham
B24 9PB
United Kingdom
Email: info@aaeg.co.uk
Website: https://www.aaeg.co.uk/active-camps
Region: UKG31 - Birmingham
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Contract for the provision of a school holiday programme
Contracting authority
South Staffordshire District Council
- Public Procurement Organisation Number: PNNH-3468-CHWJ
Council Offices, Wolverhampton Road
Codsall
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United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Staffordshire County Council
Summary of their role in this procurement: Running Procurement Process
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC