Scope
Reference
HRP-7129
Description
3 year contract (events May 2026, May 2027, May 2028) with the option to extend 1 additional year (May 2029)
We are running a tender process with the intention of awarding a contract for the provision of a Festival Producer and are inviting suitably experienced / qualified organisations to tender.
Event Date: Late May Bank holiday - 2026, 2027, 2028 and possible extension for 2029.
HRP's requirements: Please refer to the Specification of Requirements for full details.
Contract 1. The Big Bahooey Festival - 2026-2028
Supplier
Contract value
- £1,020,000 excluding VAT
- £1,224,000 including VAT
Above the relevant threshold
Award decision date
4 November 2025
Date assessment summaries were sent to tenderers
17 November 2025
Standstill period
- End: 26 November 2025
- 8 working days
Earliest date the contract will be signed
1 December 2025
Contract dates (estimated)
- 1 January 2026 to 1 June 2028
- Possible extension to 1 June 2029
- 3 years, 5 months, 1 day
Description of possible extension:
3 year contract (events May 2026, May 2027, May 2028) with the option to extend 1 additional year (May 2029)
Main procurement category
Services
CPV classifications
- 79952000 - Event services
- 79953000 - Festival organisation services
Contract locations
- UK - United Kingdom
Information about tenders
- 6 tenders received
- 4 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
CIRQUE BIJOU LIMITED
- Companies House: 05051525
- Public Procurement Organisation Number: PTXC-2185-JZHV
Epstein Building
Bristol
BS5 6JF
United Kingdom
Email: office@cirquebijou.co.uk
Website: http://www.cirquebijou.co.uk
Region: UKK11 - Bristol, City of
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. The Big Bahooey Festival - 2026-2028
Contracting authority
HISTORIC ROYAL PALACES
- Companies House: RC000769
- Public Procurement Organisation Number: PMHC-9885-MMJV
Hampton Court Palace
London
KT8 9AU
United Kingdom
Email: sarah.white@hrp.org.uk
Region: UKI75 - Hounslow and Richmond upon Thames
Organisation type: Public authority - sub-central government