Scope
Description
Via East Midlands Ltd (Via) seeks to invite tenders for the provision of septic waste management services for our welfare facilities that we use in delivering various Highways Maintenance Schemes in Nottinghamshire and surrounding counties. The contract will be for an initial period of two (2) years, starting on the 2nd of March 2026 to the 1st March 2028, with an option to extend for up to two (2) additional years in one-year increments.
The chosen contractor should possess the requisite resources to manage all facets of Septic Waste management effectively. This tender brief outlines the requirements, scope of work, and evaluation criteria for interested contractors.
We believe that our selected subcontractor can contribute significantly to Via's objectives by cultivating an environment of transparency, fairness, and ongoing enhancement.
In the quality section of this tender, we encourage bidders to demonstrate their industry expertise to articulate how they can enrich this partnership
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 29 February 2028
- Possible extension to 28 February 2030
- 4 years
Description of possible extension:
2 year +1 year +1 year contract period.
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Deadline for requests to participate
12 December 2025, 1:00pm
Submission address and any special instructions
Please login to the Supplier Network to view the Opportunity:
• Log in at https://supplierlive.proactisp2p.com/Account/Login
• Go to 'Opportunities' and search Via East Midlands Ltd
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Via East Midlands LTD
- Public Procurement Organisation Number: PRWJ-7547-VYNP
Bilsthorpe Highways Depot
Bilsthorpe
NG22 8ST
United Kingdom
Contact name: Jake Hallam
Telephone: +441159774187
Email: jake.hallam@viaem.co.uk
Website: https://www.viaem.co.uk/
Region: UKF15 - North Nottinghamshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)