Section one: Contracting authority
one.1) Name and addresses
The Highland Council
Glenurquhart Road
Inverness
IV3 5NX
Contact
Lysanne Reid
housing.electrical@highland.gov.uk
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electrical Installation Condition Report (EICR) Inspections & Related Works – 2025
Reference number
HC/Pl-H&C/EICRI/2025
two.1.2) Main CPV code
- 50711000 - Repair and maintenance services of electrical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The Council wishes to appoint 1 Contractor for each Lot, submitting the Most Economically Advantageous Tender (MEAT), to provide Services & Works, for the Electrical Installation Condition Report (EICR) Inspections & Related Works for the Highland Council Area (EICRI).
The Contract shall be divided into lots by geographical area as follows:
Lot 1 Inverness & Nairn Areas [I&N]
Lot 2 Skye & Lochalsh and Ross & Cromarty Areas [SL&RC]
Lot 3 Caithness & Sutherland Areas [C&S]
Lot 4 Lochaber & Badenoch and Strathspey Areas [LB&S]
The Contract shall be for a 24-month period, with the option of multiple extensions to be extended by up to 24-months, subject to mutual agreement. The option of multiple extensions may be exercised by the Council giving written notice to the Supplier to that effect, not less than 3-month before the contract would otherwise expire.
two.1.5) Estimated total value
Value excluding VAT: £7,800,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Please refer in full to the ITT condition 14.6 (14. General Description of the Services)
two.2) Description
two.2.1) Title
Lot 1 Inverness & Nairn Areas [I&N]
Lot No
1
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Various Addresses throughout the Inverness and Nairn areas including Ardersier, Auldearn, Beauly, Drumnadrochit, Fort Augustus, Invermoriston, Inverness, Nairn, Whitebridge
two.2.4) Description of the procurement
This Lot 1 covers in the region of 2,621 properties in Inverness and Nairn with approximately 1,572 properties in Year One and approximately 1,049 properties in Year Two.
The address lists will be issued to the contractor electronically in batches by the CA, based on priority, as the list is subject to live changes on a regular basis – i.e. voids, heating installations, mutual exchanges.
The contractor shall be issued each batch of address list as the previous list approaches full compliance. For contractor route optimisation and programming planning purposes these shall be issued to the contractor at a mutually agreeable timescale.
It should be noted that these numbers are not guaranteed. Some properties may be added or omitted during the currency of the contract i.e. recent new build properties may be added and demolished or properties that have been rewired may be omitted.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Contract shall be for a 24-month period, with the option of multiple extensions to be extended by up to 24-months, subject to mutual agreement. The option of multiple extensions may be exercised by the Council giving written notice to the Supplier to that effect, not less than 3-month before the contract would otherwise expire.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please refer in full to the ITT, SPD Instruction Document and Tender Documents.
two.2) Description
two.2.1) Title
Lot 2 Skye & Lochalsh and Ross & Cromarty Areas [SL&RC]
Lot No
2
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Various Addresses throughout the Skye And Lochalsh & Ross And Cromarty Area.
two.2.4) Description of the procurement
This Lot 2 covers in the region of 2,263 properties in Skye And Lochalsh & Ross And Cromarty Areas with approximately 1,359 properties in Year One and approximately 904 properties in Year Two.
The address lists will be issued to the contractor electronically in batches by the CA, based on priority, as the list is subject to live changes on a regular basis – i.e. voids, heating installations, mutual exchanges.
The contractor shall be issued each batch of address list as the previous list approaches full compliance. For contractor route optimisation and programming planning purposes these shall be issued to the contractor at a mutually agreeable timescale.
It should be noted that these numbers are not guaranteed. Some properties may be added or omitted during the currency of the contract i.e. recent new build properties may be added and demolished or properties that have been rewired may be omitted.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Contract shall be for a 24-month period, with the option of multiple extensions to be extended by up to 24-months, subject to mutual agreement. The option of multiple extensions may be exercised by the Council giving written notice to the Supplier to that effect, not less than 3-month before the contract would otherwise expire.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please refer in full to the ITT, SPD Instruction Document and Tender Documents.
two.2) Description
two.2.1) Title
Lot 3 Caithness & Sutherland Areas [C&S]
Lot No
3
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Various Addresses throughout the Caithness and Sutherland.
two.2.4) Description of the procurement
This Lot 3 covers in the region of 1,424 properties in Caithness And Sutherland Areas with approximately 855 properties in Year One and approximately 569 properties in Year Two.
The address lists will be issued to the contractor electronically in batches by the CA, based on priority, as the list is subject to live changes on a regular basis – i.e. voids, heating installations, mutual exchanges.
The contractor shall be issued each batch of address list as the previous list approaches full compliance. For contractor route optimisation and programming planning purposes these shall be issued to the contractor at a mutually agreeable timescale.
It should be noted that these numbers are not guaranteed. Some properties may be added or omitted during the currency of the contract i.e. recent new build properties may be added and demolished or properties that have been rewired may be omitted.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Contract shall be for a 24-month period, with the option of multiple extensions to be extended by up to 24-months, subject to mutual agreement. The option of multiple extensions may be exercised by the Council giving written notice to the Supplier to that effect, not less than 3-month before the contract would otherwise expire.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please refer in full to the ITT, SPD Instruction Document and Tender Documents.
two.2) Description
two.2.1) Title
Lot 4 Lochaber & Badenoch and Strathspey Areas [LB&S]
Lot No
4
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Various Addresses throughout the Lochaber & Badenoch and Strathspey
two.2.4) Description of the procurement
This Lot 4 covers in the region of 1,689 properties in Lochaber & Badenoch and Strathspey Areas with approximately 1,013 properties in Year One and approximately 676 properties in Year Two.
The address lists will be issued to the contractor electronically in batches by the CA, based on priority, as the list is subject to live changes on a regular basis – i.e. voids, heating installations, mutual exchanges.
The contractor shall be issued each batch of address list as the previous list approaches full compliance. For contractor route optimisation and programming planning purposes these shall be issued to the contractor at a mutually agreeable timescale.
It should be noted that these numbers are not guaranteed. Some properties may be added or omitted during the currency of the contract i.e. recent new build properties may be added and demolished or properties that have been rewired may be omitted.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Contract shall be for a 24-month period, with the option of multiple extensions to be extended by up to 24-months, subject to mutual agreement. The option of multiple extensions may be exercised by the Council giving written notice to the Supplier to that effect, not less than 3-month before the contract would otherwise expire.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please refer in full to the ITT, SPD Instruction Document and Tender Documents.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer in full to the ITT, SPD Instruction Document and Tender Documents - all as per Tender Requirements.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Please refer in full to the ITT, SPD Instruction Document and Tender Documents - all as per Tender Requirements.
three.2.2) Contract performance conditions
Tenderers are to refer in full to the ITT, SPD Instruction Document and Tender Documents (all as per Tender Requirements) which they shall comply with.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-203803
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 December 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 15 June 2026
four.2.7) Conditions for opening of tenders
Date
17 December 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The Contract Notice for future competition of recurring requirements will be published on Public Contracts Scotland (PCS).
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS to conduct this Tender exercise.
For more information please refer in full to the ITT and SPD-Instructions documents.
For further information on using PCS, please contact the PCS-Team - Telephone 0800 222 9003 PCS Website Contact Us Online Form https://www.publiccontractsscotland.gov.uk/AboutUs/AboutUs_ContactUs.aspx as stated in the ITT.
Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract.
Community benefits are included in this requirement.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=807942.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer in full to Tender documents for outline of community benefits which shall be included within this contract.
(SC Ref:807942)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=807942
six.4) Procedures for review
six.4.1) Review body
Inverness Sheriff Court and Justice of the Peace Court
The Inverness Justice Centre, Longman Road
Inverness
IV1 1AH
Telephone
+44 1463230782
Country
United Kingdom