Scope
Description
THIS IS NOT A TENDER OPPORTUNITY Carmarthenshire County Council have established a framework to deliver its Period Dignity Programme to communities and schools across the region. The Period Dignity programme aims to ensure there is a dignified way of accessing free of charge period products for those who menstruate within education and those from low-income households in Carmarthenshire local authority area in the most practical and dignified way possible. The framework will cover the supply and distribution of period products for community and school settings. It will also cover a Period Dignity Home Pack service within secondary schools. This procurement is subject to funding provided by the Welsh Government. Accordingly, there is a risk that the value of the grant may increase, decrease, or be withdrawn entirely on an annual basis. Any potential extension to the contract will be reviewed annually, subject to the continued availability of funding. In accordance with Schedule 8 of the Procurement Act 2023, this contract may be modified to provide for the supply of additional goods or services based on agreed tendered prices.
Commercial tool
Establishes a framework
Lot 1. Supply and Distribution of Period Products
Description
The Council wishes to commission a Supplier/s to supply and deliver Period Dignity products to its 12 secondary schools. For Lot 1 (Supply and Distribution of Period Products), the Contract shall commence on 1 April 2026 ('the Commencement Date'). The first drawdown under this Contract shall be required during the first week of May 2026.
Lot 2. Home Packs Delivery Service
Description
The Council is seeking a supplier to provide a secure online platform which will allow the parent and/or guardian (on behalf of the young person) to be able to select the items they require and have it delivered discreetly to their home. For Lot 2 (Home Packs Delivery Service), the Contract shall commence on 14 November 2025 ('the Commencement Date'). The platform shall be fully ready for issuance to secondary schools by the first week of January 2026.
Framework
Maximum percentage fee charged to suppliers
0%
Framework operation description
As per invitation to tender
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Contract 1. Lot 1 Supply and Distribution of Period Products
Lots
Lot 1. Supply and Distribution of Period Products
Supplier
Contract value
- £200,000 excluding VAT
- £239,999.99 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Date signed
12 November 2025
Contract dates
- 12 November 2025 to 11 November 2026
- Possible extension to 11 November 2029
- 4 years
Description of possible extension:
The Framework Agreement shall be for a period of up to 4 years in 12 month increments subject to available funding / budget, satisfactory performance, and agreement by all parties. Please note, the option to extend this Framework Agreement is purely speculative with no guarantees and is entirely dependent on issues beyond the Council's control.
Main procurement category
Goods
Options
The right to additional purchases while the contract is valid.
The Council may ask the Supplier for additional products, which have not been listed in this Specification but are within the scope of Period Dignity products. These products may be subject to additional charges and are offered at the Supplier's discretion but within the original scope of the contract. In addition, the Council will require ad-hoc top-up orders at various locations during the Contract.
CPV classifications
- 33700000 - Personal care products
Contract locations
- UKL14 - South West Wales
Contract 2. Lot 2 Home Packs Delivery Service
Lots
Lot 2. Home Packs Delivery Service
Supplier
Contract value
- £360,000 excluding VAT
- £431,999 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Date signed
12 November 2025
Contract dates
- 12 November 2025 to 11 November 2026
- Possible extension to 11 November 2029
- 4 years
Description of possible extension:
The Framework Agreement shall be for a period of up to 4 years in 12 month increments subject to available funding / budget, satisfactory performance, and agreement by all parties. Please note, the option to extend this Framework Agreement is purely speculative with no guarantees and is entirely dependent on issues beyond the Council's control.
Main procurement category
Goods
Options
The right to additional purchases while the contract is valid.
The Council may ask the Supplier for additional products, which have not been listed in this Specification but are within the scope of Period Dignity products. These products may be subject to additional charges and are offered at the Supplier's discretion but within the original scope of the contract. In addition, the Council will require ad-hoc top-up orders at various locations during the Contract.
CPV classifications
- 33700000 - Personal care products
Contract locations
- UKL14 - South West Wales
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Suppliers
Eco Hygiene Care Ltd
- Public Procurement Organisation Number: PNVX-5139-DYLL
10 Victoria Street
Bristol
BS1 6BN
United Kingdom
Email: richard@graceandgreen.co
Region: UKK11 - Bristol, City of
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2 Home Packs Delivery Service
Newhall Janitorial Ltd
- Public Procurement Organisation Number: PLYM-7734-NXZN
Holden Road
Cardiff
CF11 8BS
United Kingdom
Email: stuart@newhall.co.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 Supply and Distribution of Period Products
Contracting authority
Carmarthenshire County Council
- Public Procurement Organisation Number: PTVL-7854-TMRZ
County Hall
Carmarthen
SA31 1JP
United Kingdom
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales