Scope
Description
Catering and Hospitality services to pupils, staff and visitors. To be prepared and delivered on site.
Total value (estimated)
- £2,710,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Subject to the absolute satisfaction of the school and agreeable financial guarantees the contract can be extended up to 12 or 24 months.
Main procurement category
Services
CPV classifications
- 55520000 - Catering services
Contract locations
- UKK - South West (England)
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Submission type
Requests to participate
Deadline for requests to participate
8 January 2026, 12:00pm
Submission address and any special instructions
More information and contact details: https://www.gy5.co.uk/calthorpe-park-catering-tender/
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
3 to 10 suppliers
Selection criteria:
Meeting the needs of the schools requirements best. Local and similar experience.
Award decision date (estimated)
30 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 80% |
| Price | Price | 20% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Open invitation to express an interest and complete an SQ.
Evaluate and shortlist SQ's to invite to tender.
MAT evaluation and shortlist to final stage.
Award criteria specified in documentation.
Documents
Associated tender documents
SQ Calthorpe Park School GY5 2025.doc
Documents to be provided after the tender notice
By Email.
Contracting authority
Calthorpe Park School
- UK Register of Learning Providers (UKPRN number): 10015239
- Public Procurement Organisation Number: PZYM-7323-CZZN
Calthorpe Park School
Fleet
GU51 5JA
United Kingdom
Region: UKJ37 - North Hampshire
Organisation type: Public authority - sub-central government