Scope
Reference
RM6403
Description
PLEASE NOTE - there are 91 lots for this Framework. Due to technical difficulties the notice has been populated as 3 lots (Lots 1-46, Lots 47-90 and Lot 91). Some CPV codes to not apply to all Lots (eg. Pearls and Enamels and Glazing do not apply to all lots - details can be found in Attachment 6 Specification and Technical Specifications).
This procurement is being undertaken by Cabinet Office ('the Authority') on behalf of the Central Chancery of the Orders of Knighthood ('CCOK' 'Buyer') to establish a series of frameworks for the provision of medals and insignia, which form part of the UK state honours system.
CCOK administers UK state honours, this includes the organisation of investitures, acting as the custodian of state insignia and overseeing the day to day administration of the Orders of Chivalry. The majority of honours are awarded on the advice of Cabinet Office, including MBEs, OBEs and CBEs. CCOK was established in 1904 by King Edward VII in response to changes to the administration of the honours system.
This framework opportunity includes 91 Lots.
The Authority intends to award a framework agreement to the highest scoring supplier, i.e. the most advantageous tenderer, for each of the lots 1 - 90, as preferred supplier ('PS'). The Buyer intends to enter into a call-off contract on a direct award basis, pursuant to the framework, for its requirements under that particular lot with the PS.
The Authority will also award a framework agreement to the second and third highest scoring suppliers as first tier contingency supplier ('FTCS') and reserve contingency supplier ('RCS') for each of the lots 1 - 90 who may be offered an opportunity to deliver under the framework in exceptional circumstances (please see the procurement documents for the exceptional circumstances).
Suppliers appointed to any of the lots 1 - 90 in PS, FTCS or RCS capacity will automatically be appointed to lot 91 and will have an opportunity to participate in further competitions pursuant to lot 91, as and when those lot 91 requirements arise. Note, there is no specification for lot 91 (please see the procurement documents for the lot 1 - 90 technical specifications).
There are no restrictions on the volume of lots that you may seek appointment to, although the Authority will award the lots in accordance with the Authority's lot allocation rules, where restrictions apply (please see the procurement documents for the lot allocation rules).
This is to ensure continuity of supply and to ensure that the potential barriers faced by small and medium enterprises ('SMEs') are reduced to ensure SMEs can access the procurement and the requirements.
The Authority is adopting a multi stage competitive flexible procedure ('CFP') process pursuant to section 20(2)(b) of the Procurement Act 2023 and is inviting suppliers to submit a request to participate response.
Please note the Authority and /or Buyer (as the case may be) reserves the right to obtain additional or repeat goods / services from an existing supplier similar to the goods / services procured in accordance with this procurement / tender notice pursuant to Paragraph 8 of Schedule 5 of the Procurement Act 2023
Suppliers wishing to access the procurement documents and submit a request to participate response must first register on the Jaggaer eSourcing Tool using the following link https://crowncommercialservice.bravosolution.co.uk.
Commercial tool
Establishes a framework
Total value (estimated)
- £4,000,000 excluding VAT
- £4,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 1 March 2029
- Possible extension to 1 March 2030
- 4 years
Description of possible extension:
The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030.
Main procurement category
Goods
CPV classifications
- 18512200 - Medals
- 18513100 - Pearls
- 18513300 - Articles of precious metal
- 39561133 - Insignia
- 44812100 - Enamels and glazes
Not the same for all lots
Options are shown in Lot sections, because they are not the same for all lots.
Lot 1-46 (was 1). Lots 1-46
Description
Due to technical difficulties we have grouped lots 1-46 together. Please see the Documents section of this Tender Notice for the individual lot descriptions, CPV codes, specialist skills required and estimated value per Lot (please note the value is indicative only.)
Please see the procurement documents for an overview of the anticipated annual volumes of medals and insignia for each of the lots 1 - 46.
Lot value (estimated)
- £1,750,000 excluding VAT
- £2,100,000 including VAT
Framework lot values may be shared with other lots
Options
The right to additional purchases while the contract is valid.
Please see the procurement documents for further information.
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 47-90 (was 2). Lots 47-90
Description
Due to technical difficulties we have grouped lots 47-90 together. Please see the Documents section of this Tender Notice for the individual lot descriptions, CPV codes, specialist skills required and estimated value per Lot (please note the value is indicative only.)
Please see the procurement documents for an overview of the anticipated annual volumes of medals and insignia for each of the lots 47- 90.
Lot value (estimated)
- £1,750,000 excluding VAT
- £2,100,000 including VAT
Framework lot values may be shared with other lots
Options
The right to additional purchases while the contract is valid.
Please see the procurement documents for further information.
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 91. Lot 91
Description
Lot 91 is for Ad hoc requirements. Please see procurement documents for more information.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Options
The right to additional purchases while the contract is valid.
Please see procurement documents for more information.
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Further information about fees
Not applicable
Justification for framework term over 4 years
Not applicable
Framework operation description
At Stage 1 Bidders will be asked to complete a Procurement Specific Questionnaire. Responses will be evaluated and all organisations which are successful at Stage 1 will be invited to submit a tender at Stage 2.
At Stage 2 tenders will be evaluated on their technical, social value and pricing proposals to identify a Preferred Supplier for each Lot. A First Tier Contingency Supplier and a Reserve Contingency Supplier shall also be identified for each Lot 1-90.
Organisations which progress to Stage 2 will be asked to provide a per unit price for each Lot for which they bid. To assist organisations with determining their prices, technical specifications are provided for each Lot and organisations which progress to Stage 2 will be invited to visit the Authority's premises to examine physical medals and insignia before submitting a tender.
A competitive procedure will be conducted for requirements under Lot 91 if any arise.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1-46 (was 1). Lots 1-46
Lot 47-90 (was 2). Lots 47-90
Lot 91. Lot 91
The legal and financial capacity conditions of participation, such as requirement to obtain a specified D&B Failure Score, have or arrange to have specified insurance policies and comply with data protection law, for lots 1 - 90 are set out in the procurement documents.
Technical ability conditions of participation
Lot 1-46 (was 1). Lots 1-46
Lot 47-90 (was 2). Lots 47-90
Lot 91. Lot 91
The technical ability conditions of participation, such as requirement to submit 1 contract example and respond to the Authority's modern slavery and cyber essential questions, for lots 1 - 90 are set out in the procurement documents.
Particular suitability
Lot 1-46 (was 1). Lots 1-46
Lot 47-90 (was 2). Lots 47-90
Lot 91. Lot 91
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 November 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
9 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Questions within the Quality section will be broken down as follows: Resourcing (25%) Quality Assurance (30%) Lead Time and Delivery (25%) Complaints Handling and Business Continuity (20%) (This will be... |
Quality | 60% |
| Price | More information will be provided at Stage 2. |
Price | 30% |
| Social Value | Social Value Outcome 4: Sustainable Procurement Practices: reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies has been selected and will form... |
Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement will be undertaken in two stages:
Stage 1 - Invitation to Participate (ITP)
Suppliers are invited to submit a request to participate response.
The Authority will use this ITP stage, which consists of the procurement specific questionnaire and conditions of participation, to shortlist suppliers, for each of the lots 1 - 90, who pass all of the pass / fail requirements, to take forward to the ITT stage of this competitive flexible procedure procurement process.
Stage 2 - Invitation to Tender (ITT)
Shortlisted suppliers from Stage 1 will be invited to attend a demonstration event, following such, those suppliers will be invited to submit a tender to allow the Authority to identify the PS, FTCS and RCS for each of the lots 1 - 90.
Suppliers appointed to any of the lots 1 - 90 in PS, FTCS or RCS capacity will automatically be appointed to lot 91 and will have an opportunity to participate in further competitions pursuant to lot 91, as and when those lot 91 requirements arise.
No negotiation stage will apply, although the Authority reserves the right to clarify responses.
Documents
Associated tender documents
https://crowncommercialservice.bravosolution.co.uk
You will need to create an account and search for the relevant Medals and Insignia event. Reference number RM6403.
Medals and Insignia Lot Descriptions, Estimated Value, Specialist Skills required and CPV Codes.xlsx
Contracting authority
Cabinet Office
- Public Procurement Organisation Number: PRVX-1591-PJVV
70 Whitehall
London
SW1A 2AS
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Crown Commercial Service
Summary of their role in this procurement: Assistance with the procurement process
- Public Procurement Organisation Number: PBZB-4962-TVLR
The Capital, Old Hall Street
Liverpool
L3 9PP
United Kingdom
Region: UKD72 - Liverpool