- Lot 1. Textile materials from household waste recycling centres (HWRCs) and bring sites
- Lot 2. Media materials from HWRCs and bring sites
- Lot 3. Textile materials from kerbside collections
- Lot 4. Textile materials from HWRCs and bring sites AND Textile materials from kerbside collections
- Lot 5. Duvets and Pillows from HWRCs and bring sites
Scope
Reference
itt_120986
Description
Merthyr Tydfil County Borough Council is acting as Lead Authority (Contracting Authority) on this collaborative procurement on behalf of the CLAIRE (Wales) group of Councils and is seeking tenders for the collection of textile and media materials from Household Waste Recycling Centres (HWRC), Bring sites and kerbside for reuse and recycling.
The tender will seek to put in place a Framework Agreement where participating CLAIRE (Wales) members will be able to create and award individual Call-Off Contracts with successful tenderer(s) for the Services described in the Specification.
This will be an income arrangement whereby the successful tenderer(s) will pay tonnage rates based on the indexes stated in the tender documents for materials collected.
The material types and collection methods have been divided into 5 Lots and further details concerning Lotting can be found in the tender documents.
There will be one tenderer awarded per Lot.
The successful tenderer in each Lot will cater for all CLAIRE (Wales) members requirements.
To draw the tenderers attention at the earliest opportunity, the incumbent contractor has indicated TUPE will apply. TUPE information will be provided to tenderers during the tender process.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,400,000 excluding VAT
- £1,680,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 90514000 - Refuse recycling services
Contract locations
- UKL17 - Bridgend and Neath Port Talbot
- UKL15 - Central Valleys
- UKL16 - Gwent Valleys
- UKL14 - South West Wales
- UKL18 - Swansea
- UKL22 - Cardiff and Vale of Glamorgan
- UKL21 - Monmouthshire and Newport
- UKL24 - Powys
- UKL23 - Flintshire and Wrexham
- UKL12 - Gwynedd
- UKL13 - Conwy and Denbighshire
Lot constraints
Maximum number of lots a supplier can bid for: 4
Maximum number of lots a supplier can be awarded: 4
Description of how multiple lots may be awarded:
Each Lot will be evaluated in isolation. This could result in a single tenderer being successful in all Lots, a number of tenderers being successful across the Lots or each Lot having a different successful tenderer.
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Textile materials from household waste recycling centres (HWRCs) and bring sites
Description
Textile materials from household waste recycling centres (HWRCs) and bring sites as detailed in the tender documents.
Lot value (estimated)
- £1,400,000 excluding VAT
- £1,680,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 6 March 2026 to 5 March 2029
- Possible extension to 5 March 2030
- 4 years
Description of possible extension:
As detailed in the tender documents
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Media materials from HWRCs and bring sites
Description
Media materials from HWRCs and bring sites as detailed in the tender documents
Lot value (estimated)
- £200,000 excluding VAT
- £239,999 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 6 March 2026 to 5 March 2029
- Possible extension to 5 March 2030
- 4 years
Description of possible extension:
As detailed in the tender documents
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Textile materials from kerbside collections
Description
Textile materials from kerbside collections as detailed in the tender documents
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 6 March 2026 to 5 March 2029
- Possible extension to 5 March 2030
- 4 years
Description of possible extension:
Textile materials from kerbside collections
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Textile materials from HWRCs and bring sites AND Textile materials from kerbside collections
Description
Textile materials from HWRCs and bring sites AND Textile materials from kerbside collections as detailed in the tender documents
Lot value (estimated)
- £1,400,000 excluding VAT
- £1,680,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 6 March 2026 to 5 March 2029
- Possible extension to 5 March 2030
- 4 years
Description of possible extension:
As detailed in the tender documents
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 5. Duvets and Pillows from HWRCs and bring sites
Description
Duvets and Pillows from HWRCs and bring sites as detailed in the tender documents
Lot value (estimated)
- £280,000 excluding VAT
- £336,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 6 March 2026 to 5 March 2029
- Possible extension to 5 March 2030
- 4 years
Description of possible extension:
As detailed in the tender documents
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
5
Maximum percentage fee charged to suppliers
0%
Framework operation description
The framework shall be a fixed price until the first price review date. WRAP Materials Pricing Report will be used in the formula during price reviews. Further details are included in the tender documents.
Contracts will be put in place via the Call-Off process stated in the tender documents and on an individual participating authority basis.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
1. Blaenau Gwent County Borough Council
2. Bridgend County Borough Council
3. Cardiff City Council
4. Caerphilly County Borough Council
5. Carmarthenshire County Council
6. Ceredigion County Council
7. Merthyr Tydfil County Borough Council
8. Monmouthshire County Council
9. Newport City Council
10. Pembrokeshire County Council
11. Powys County Council
12. Rhondda Cynon Taf County Borough Council
13. Swansea Council
14. Torfaen County Borough Council
15. Vale of Glamorgan Council
In addition, the Framework Agreement will allow for any of the following Councils to utilise the contract, should they become a member of CLAIRE Wales Group during the contract term:
16. Conwy County Borough Council
17. Denbighshire County Council
18. Flintshire County Council
19. Gwynedd County Council
Contracting authority location restrictions
- UKL2 - East Wales
- UKL1 - West Wales and the Valleys
Participation
Particular suitability
Lot 1. Textile materials from household waste recycling centres (HWRCs) and bring sites
Lot 2. Media materials from HWRCs and bring sites
Lot 3. Textile materials from kerbside collections
Lot 4. Textile materials from HWRCs and bring sites AND Textile materials from kerbside collections
Lot 5. Duvets and Pillows from HWRCs and bring sites
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
8 December 2025, 5:00pm
Tender submission deadline
15 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | As detailed in the tender documents |
Quality | 70.00% |
| Price | As detailed in the tender documents |
Price | 30.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
A soft market test was conducted. it is a limited market with all key suppliers known to the project team.
Contracting authority
Merthyr Tydfil County Borough Council
- Public Procurement Organisation Number: PPMD-1137-QDJJ
Civic Centre
Merthyr Tydfil
CF47 8AN
United Kingdom
Email: Procurement@merthyr.gov.uk
Website: http://www.merthyr.gov.uk
Region: UKL15 - Central Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales