Scope
Reference
DN769220
Description
Cambridgeshire County Council is currently part of a joint contract with the City other Districts in the County for its e procurement system.
The joint contract is currently held by Cambridge City Council and ends on 25th February 2026.
On behalf of:
• Cambridge City Council
• East Cambridgeshire District Council
• South Cambridgeshire District Council
• Huntingdonshire District Council
• Fenland District Council
In addition, Peterborough City Council and Cambridgeshire and Peterborough Combined Authority will be named in the procurement.
The Council (with its partners) is seeking to procure an e procurement system which is compliant with all requirements of the Procurement Act 2023, the Provider Selection Regime Regulations 2023 (PSR) and Public Procurement Regulations 2015 (PCR), enabling publication of relevant notices and end to end management of procurement projects.
Contract 1. 25030 E Procurement System
Supplier
Contract value
- £240,000 including VAT
Above the relevant threshold
Award decision date
14 November 2025
Date assessment summaries were sent to tenderers
14 November 2025
Standstill period
- End: 25 November 2025
- 8 working days
Earliest date the contract will be signed
26 November 2025
Contract dates (estimated)
- 1 December 2025 to 30 November 2029
- Possible extension to 30 November 2031
- 6 years
Description of possible extension:
There is the potential for contract extensions of up to 2 years (2 x 1 year extensions), depending on both the success in achieving the required outcomes and availability of further funding.
Main procurement category
Goods
Options
The right to additional purchases while the contract is valid.
The contract will allow for additional modules to be added on a per Authority basis. These modules cover Contract Management, Supplier Relationship Management, Contract Register and E-Auction functionality.
The contract also covers options for integration with ERP software and any additional training requirements during the contract period.
CPV classifications
- 48490000 - Procurement software package
Contract locations
- UKH12 - Cambridgeshire CC
Information about tenders
- 8 tenders received
- 6 tenders assessed in the final stage:
- 6 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
IN-TEND LIMITED
- Companies House: 05845701
- Public Procurement Organisation Number: PGNB-7411-GVDN
In-Tend House 74 High Street
Rotherham
S66 7BN
United Kingdom
Email: tenders@in-tend.co.uk
Website: https://www.in-tend.co.uk/
Region: UKE31 - Barnsley, Doncaster and Rotherham
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. 25030 E Procurement System
Contracting authorities
Cambridgeshire County Council
- Public Procurement Organisation Number: PJVB-3262-VGVJ
New Shire Hall Emery Crescent Enterprise Campus,
Alconbury Weald, Huntingdon
PE28 4YE
United Kingdom
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
Huntingdonshire District Council
- Public Procurement Organisation Number: PXCY-8219-LWDM
Pathfinder House St Mary's Street Huntingdon,
Cambridgeshire
PE29 3TN
United Kingdom
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
East Cambridgeshire District Council
- Public Procurement Organisation Number: PQBT-2817-GJGV
The Grange, Nutholt Lane
Ely
CB7 4EE
United Kingdom
Email: procurement@eastcambs.gov.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
Fenland District Council
- Public Procurement Organisation Number: PGPJ-1712-LJNH
County Road
March
PE15 8NQ
United Kingdom
Email: procurement@fenland.gov.uk
Website: http://www.fenland.gov.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
South Cambridgeshire District Council
- Public Procurement Organisation Number: PPLL-9624-BHXR
Cambourne Business Park
Cambourne
CB23 6EA
United Kingdom
Email: sean.missin@scambs.gov.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
Cambridge City Council
- Public Procurement Organisation Number: PCBT-6819-NDPJ
The Guildhall
Cambridge
CB2 1BY
United Kingdom
Email: procurement@cambridge.gov.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government