- Scope of the procurement
- Lot 1. Wipes Cleaning Detergent, Alcohol & Disinfectant
- Lot 2. Wipes Patient Cleansing (Dry)
- Lot 3. Wipes Patient Cleasing (Wet)
- Lot 4. Wipes Baby/Bed & Bath
- Lot 5. Wipes Sporicidal (Instruments)
- Lot 6. Wipes Instrument (Non Invasive)
- Lot 7. Wipes General (Alcohol wipes & antibacterial wipe sachets & Cleanroom Wipes)
- Lot 8. Cleanser Foam
Section one: Contracting authority
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)
1 South Gyle Crescent
Edinburgh
EH12 9EB
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
www.publictenderscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Wipe Products Surface and Patient
Reference number
NP67725
two.1.2) Main CPV code
- 33141118 - Wipes
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Supply of Wipes and cleansers for use on hard surfaces, medical devices and patients throughout all Scottish Health boards.
two.1.5) Estimated total value
Value excluding VAT: £18,800,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Wipes Cleaning Detergent, Alcohol & Disinfectant
Lot No
1
two.2.2) Additional CPV code(s)
- 33141118 - Wipes
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Purchase of Cleaning Wipes Detergent, Alcohol & Disinfectant for use throughout all Scottish Health boards
We are awarding a maximum of Three (3) suppliers to this lot as a Multi Supplier Ranked award.
two.2.5) Award criteria
Quality criterion - Name: Functional Characteristics / Weighting: 30
Quality criterion - Name: Training & Support / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Wipes Patient Cleansing (Dry)
Lot No
2
two.2.2) Additional CPV code(s)
- 33141118 - Wipes
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Purchase of Patient Wipes (Dry)for use throughout all Scottish Health boards
We are awarding a maximum of Three (3) suppliers as a Multi Supplier Ranked Award.
two.2.5) Award criteria
Quality criterion - Name: Functional Characteristics / Weighting: 30
Quality criterion - Name: Training & Support / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Wipes Patient Cleasing (Wet)
Lot No
3
two.2.2) Additional CPV code(s)
- 33141118 - Wipes
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Purchase of Patient Wipes (Wet) for use throughout all Scottish Health boards
We are awarding a maximum of Four (4) suppliers as a multi supplier unranked award.
two.2.5) Award criteria
Quality criterion - Name: Functional Characteristics / Weighting: 30
Quality criterion - Name: Training & Support / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Wipes Baby/Bed & Bath
Lot No
4
two.2.2) Additional CPV code(s)
- 33141118 - Wipes
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Purchase of Baby, Bath & Bed Wipes for use throughout all Scottish Health boards.
We are awarding a maximum of Four (4) suppliers as a multi supplier unranked award.
two.2.5) Award criteria
Quality criterion - Name: Functional Characteristics / Weighting: 30
Quality criterion - Name: Training & Support / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Wipes Sporicidal (Instruments)
Lot No
5
two.2.2) Additional CPV code(s)
- 33141118 - Wipes
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Purchase of Sporicidal Wipes (Instruments) for use throughout all Scottish Health boards
We are awarding a maximum of Four (4) suppliers as a multi supplier unranked award.
two.2.5) Award criteria
Quality criterion - Name: Functional Charecteristics / Weighting: 30
Quality criterion - Name: Training & Support / Weighting: 5
Quality criterion - Name: Sustaiability / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Wipes Instrument (Non Invasive)
Lot No
6
two.2.2) Additional CPV code(s)
- 33141118 - Wipes
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Purchase of Wipes Instrument (Non Invasive) for use throughout all Scottish Health boards.
We are awarding a maximum of Four (4) suppliers as a multi supplier unranked award.
two.2.5) Award criteria
Quality criterion - Name: Functional Characteristics / Weighting: 30
Quality criterion - Name: Training & Support / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Wipes General (Alcohol wipes & antibacterial wipe sachets & Cleanroom Wipes)
Lot No
7
two.2.2) Additional CPV code(s)
- 33141118 - Wipes
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Purchase of Wipes General (alcohol wipes & antibacterial wipes sachets & Cleanroom Wipes) for use throughout all Scottish Health boards
We are awarding a maximum of Four (4) suppliers as a multi supplier unranked award.
two.2.5) Award criteria
Quality criterion - Name: Functional Characteristics / Weighting: 30
Quality criterion - Name: Training & Support / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cleanser Foam
Lot No
8
two.2.2) Additional CPV code(s)
- 33141118 - Wipes
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Purchase of Patient Cleansing Foam for use throughout all Scottish Health boards
We are awarding a maximum of Four (4) suppliers as a multi supplier unranked award.
two.2.5) Award criteria
Quality criterion - Name: Functional Characteristics / Weighting: 30
Quality criterion - Name: Training & Support / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 December 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 27 March 2026
four.2.7) Conditions for opening of tenders
Date
15 December 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division National Procurement, is undertaking this procurement of Wipe Products (‘Products’) on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Join Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as ‘Participating Authorities’), where applicable and Scottish Hospices.
The estimated values referred to in Section II.1.5 and 11.2.6 covers the 48 months contract duration with no extensions options available.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30004. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Potential framework participants are required to summarise any
proposed community benefits that will be developed and delivered as
part of this contract if successful or, alternatively, potential
framework participants confirm that they will engage with the NHS
Scotland’s Community Benefits Gateway (CBG). This gateway,
developed through requests from suppliers seeking opportunities to
support the delivery of community benefits within the contracting
region, provides information on community benefit opportunities
(SC Ref:815726)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise, the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages.