Tender

Supply of PPE and Corporate Clothing

Tai Tarian Ltd

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-073862

Procurement identifier (OCID): ocds-h6vhtk-05682f (view related notices)

Published 14 November 2025, 10:50am

Scope

Reference

01014

Description

Tai Tarian is seeking to issue a Contract for the supply of Tai Tarian's PPE and Corporate Clothing

This tender will be split into the following two Lots:

Lot 1 - Supply of PPE

Lot 2 - Supply of Corporate Clothing

Lots will be awarded on an individual basis, and a Tenderer can bid for either one or both Lots.

Therefore, Tenderers must ensure that their submission clearly shows that they're able to meet the requirements of each selected Lot, and not to make any statement or assumption that their bid is conditional on being awarded all, or a minimum number of Lots.

Tenderers must be aware that in regards of Lot 1, requirements will include but not be limited to the following: -

• An OTIF (On-Time In-Full) delivery of all goods from the Pricing Schedule within 24 hours for core products.

• A delivery service direct to Tai Tarian's head office and satellite depots for additional items.

• A local same day collection service for all goods, as and when required from a recommended and agreed "solution" giving the availability to collect within 1 hour.

• A local collection and/or delivery service of additional ad hoc products throughout the contract period that are not listed in the core list Pricing Schedule.

• A detailed and accurate "live" reporting function, which will include but not be limited to historic purchases per employee.

• PPE must comply with the relevant EN standards.

• All PPE must carry UKCA or CE markings, in accordance with the PPE Regulations 2018.

• Suppliers must provide Declarations of Conformity and access to technical documentation upon request.

• Items stated in the Price Schedule must be priced on a like for like basis - no alternatives will be accepted at this stage.

• Annual servicing of Jetstream power respirators.

• Jetstream breakdown/repair/replacements would need to be completed at short notice, with the Initial survey being completed within 24 hours.

Tenderers must be aware that in regards of Lot 2, requirements will include but not be limited to the following: -

• An OTIF (On-Tim-In-Full) delivery of all goods from the Pricing Schedule within 4 days from order.

• A delivery service direct to Tai Tarian's head office and satellite depots for additional items if required.

• A local same day collection service for all goods, as and when required from a recommended and agreed "solution" giving the availability to collect within 1 hour.

• The ability to return un-used and un-worn items within 28 days without a re-stocking charge

• A local collection and/or delivery service of additional ad hoc products throughout the contract period that are not listed in the core list Pricing Schedule.

• A detailed and accurate "live" reporting function, which will include but not be limited to historic purchases per employee.

• Items stated in the Price Schedule must be priced on a like for like basis - no alternatives will be accepted at this stage.

Tenderers must be aware that all quantities provided in the Price Schedule are estimated based on current annual quantities and used for tender purposes only.

The quantities and scope of requirements may change throughout the life of the Contract.

Form of Contract

The Form of Contract utilised for this Contract will be Tai Tarian's Terms and Conditions for the Supply of Goods and Related Services.

Price Increase Mechanism

Prices submitted in Appendix 2 - Price Schedule are to be fixed for the first 12 months of the Contract until 1st February 2027 for each Lot. Subsequent price increases will then be agreed on an annual basis. Any increases shall not exceed the latest published monthly percentage change in the Consumer Prices Index (CPI) at the time of the annual price increase review.

Valuation and Payment

A Supplier will submit invoices for payment and payment of undisputed invoices will be made within 30 days.

Total value (estimated)

£500,000 excluding VAT
£600,000 including VAT

Above the relevant threshold

Contract dates (estimated)

16 February 2026 to 15 February 2030
Possible extension to 15 February 2031
5 years

Description of possible extension:

The contract will be awarded for a 4-year period, with an option to extend for a further 1-year period.

Main procurement category

Goods

CPV classifications

35113400 - Protective and safety clothing
18110000 - Occupational clothing
18222000 - Corporate clothing
18811000 - Waterproof footwear
18831000 - Footwear incorporating a protective metal toecap
34928470 - Signage
33141123 - Sharps containers
18234000 - Trousers
18210000 - Coats
18330000 - T-shirts and shirts
33141118 - Wipes
18830000 - Protective footwear
18220000 - Weatherproof clothing
18235300 - Sweatshirts

Contract locations

UKL17 - Bridgend and Neath Port Talbot
UKL18 - Swansea

Lot constraints

Description of how multiple lots may be awarded:

Lots will be awarded on an individual basis, and a Tenderer can bid for either one or both Lots.

Lot 1. Supply of PPE

Description

Tenderers must be aware that in regards of Lot 1, requirements will include but not be limited to the following: -

• An OTIF (On-Time In-Full) delivery of all goods from the Pricing Schedule within 24 hours for core products.

• A delivery service direct to Tai Tarian's head office and satellite depots for additional items.

• A local same day collection service for all goods, as and when required from a recommended and agreed "solution" giving the availability to collect within 1 hour.

• A local collection and/or delivery service of additional ad hoc products throughout the contract period that are not listed in the core list Pricing Schedule.

• A detailed and accurate "live" reporting function, which will include but not be limited to historic purchases per employee.

• PPE must comply with the relevant EN standards.

• All PPE must carry UKCA or CE markings, in accordance with the PPE Regulations 2018.

• Suppliers must provide Declarations of Conformity and access to technical documentation upon request.

• Items stated in the Price Schedule must be priced on a like for like basis - no alternatives will be accepted at this stage.

• Annual servicing of Jetstream power respirators.

• Jetstream breakdown/repair/replacements would need to be completed at short notice, with the Initial survey being completed within 24 hours.

Lot value (estimated)

£375,000 excluding VAT
£450,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Supply of Corporate Clothing