Scope
Reference
001311
Description
YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Folding furniture for use primarily in the education market and local authority sectors. This Framework is designed to allow YPO to meet the needs of all public sector Contracting Authorities by establishing an agreement for Suppliers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Supplier, but the Supplier delivers direct to the end customer.
Commercial tool
Establishes an open framework
Total value (estimated)
- £6,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2028
- Possible extension to 28 February 2030
- 4 years
Description of possible extension:
The Framework Agreement will cover the period from the 1st March 2026 to 28th February 2028 with one option to extend for an additional twenty four (24) months. The first decision to extend the Framework period will be taken by the end of September 2027 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be four (4) years, from 1st March 2026 to 28th February 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
Options
The right to additional purchases while the contract is valid.
Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the Lot awarded within Folding Furniture.
Main procurement category
Goods
CPV classifications
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Contract locations
- UK - United Kingdom
Lot 1. Lightweight Folding Tables and Benches
Description
This Lot is for the supply of Lightweight Folding Tables and Benches Furniture on a direct basis whereby the customer will place the order with YPO, YPO will place the order with the supplier ad the supplier will deliver direct to the end user. YPO will not accept any MOQ's and orders may be for single items.
Lot value (estimated)
- £6,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Folding Tables - 100% HDPE Top
Description
This Lot is for the supply of Folding Tables - 100% HDPE Top Furniture on a direct basis whereby the customer will place the order with YPO, YPO will place the order with the supplier ad the supplier will deliver direct to the end user. YPO will not accept any MOQ's and orders may be for single items.
Lot value (estimated)
- £6,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Folding Chairs
Description
This Lot is for the supply of Folding Chairs Furniture on a direct basis whereby the customer will place the order with YPO, YPO will place the order with the supplier ad the supplier will deliver direct to the end user. YPO will not accept any MOQ's and orders may be for single items.
Lot value (estimated)
- £6,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Folding Tables with attached seats
Description
This Lot is for the supply of Folding Tables with attached seats Furniture on a direct basis whereby the customer will place the order with YPO, YPO will place the order with the supplier ad the supplier will deliver direct to the end user. YPO will not accept any MOQ's and orders may be for single items.
Lot value (estimated)
- £6,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
28 February 2030
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
5.5%
Framework operation description
This tender will have the following rebates:
Marketing and Catalogue contribution - 3%
Retrospective Rebate - 2.5%
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Participation
Particular suitability
Lot 1. Lightweight Folding Tables and Benches
Lot 2. Folding Tables - 100% HDPE Top
Lot 3. Folding Chairs
Lot 4. Folding Tables with attached seats
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
12 December 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 23 September 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | There will be one requirement in this criterion which will be to submit pricing on a basket of goods for evaluation |
Cost | 50% |
| Social Value / Sustainability | There will be one requirement in this criterion which will be to answer multiple questions around social value and |
Quality | 20% |
| Quality | There will be one requirement in this criterion which will be to answer a question around product quality |
Quality | 15% |
| Delivery and Customer service | There will be one requirement in this criterion which will be to answer a question around delivery and customer service |
Quality | 15% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Yorkshire Purchasing Organisation
- Public Procurement Organisation Number: PMRV-4748-MNJV
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Email: contracts@ypo.co.uk
Website: https://www.ypo.co.uk/
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government