Scope
Reference
PE1-0013-2025
Description
UK Power Networks operates a diverse fleet comprising cars, light commercial vehicles (LCVs) and heavy goods vehicles (HGVs).
UK Power Networks are looking for trusted partners to provide comprehensive on-site / mobile vehicle auto electrical diagnostics, repair, and installation services across the UK Power Networks operating area.
The full scope and specifications of the services can be found in Appendix 2.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,973,414 excluding VAT
- £2,368,097 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Extension options of +1 +1 to take us into 2031.
Main procurement category
Services
CPV classifications
- 50116100 - Electrical-system repair services
Contract locations
- UK - United Kingdom
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
UK Power Networks is seeking to award a framework contract to one or more supplier as per the requirements and details included within this Request for Proposal (RfP) package.
Award method when using the framework
With competition
Contracting authorities that may use the framework
London Power Networks plc
Eastern Power Networks plc
South Eastern Power Networks plc
UK Power Networks (Distribution System Operator) Limited
UK Power Networks (Operations) Limited
UK Power Networks Services (Contracting) Limited
UK Power Networks Services (Commercial) Limited
Participation
Technical ability conditions of participation
Please refer to Appendix 2 - Scope of Work for further details.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Tenders
Tender submission deadline
13 December 2025, 4:00pm
Submission address and any special instructions
PLEASE NOTE - The first thing that tenderers should complete is Appendix 1 - PSQ - Conditions of Participation document. Should you be shortlisted for Stage 2, then and only then should you complete and submit your Technical & Commercial response (Appendix 4 & 5).
As part of the Stage 1 the tenderers are required to complete the Conditions of Participation document (Appendix 1) and submit it to the following email address:
indirects.procurement@ukpowernetworks.co.uk
Tenderers shall note that the invitation to Stage 2, the RFP, and the registration to UKPN's Procurement portal will be done following the Stage 1 down selection process.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
20 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 March 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Stage 2 - Substage 2.1 - Assessment of Written Technical Submission | Full assessment details can be found in PE1-0013-2025 - Vehicle Electrical Installation & Repair Services - RFP Instructions document. |
Quality | 60% |
| Stage 2 - Substage 2.2 - Commercial Assessment of Pricing Schedule | Full assessment details can be found in PE1-0013-2025 - Vehicle Electrical Installation & Repair Services - RFP Instructions document. |
Price | 40% |
Other information
Payment terms
30 Days
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
The document for this tender notice, including the Instructions to Tenderers, can be accessed via the following link:
High Level Information:
The event will comprise of 2 stages as detailed below:
Stage 1 - Condition of Participation Assessment - There are 31 questions within Appendix 1 - Procurement Specific Questionnaire, with a pass / fail evaluation method. Tenderers are required to provide their responses to these questions as set out in Appendix 1.
Following the assessment of Stage 1, the shortlisted tenderers will be invited to take part in the RFP Event which will be conducted in UK Power Networks' Procurement Sourcing Platform.
Stage 2 - Balanced Scorecard Assessment - This stage is split into 3 substages.
Substage 2.1 - Assessment of written response to 35 Technical Questions. The questions will be scored on a scale of 0-10 (as further detailed within the ITT document). The Criteria Weighting for this substage is 60%.
Substage 2.2 - Commercial Assessment of Pricing Schedule. Tenderers are required to complete Appendix 5 as part of their tender response. All pricing will be evaluated with the overall lowest priced bid receiving the maximum score, with all remaining bids recorded as a descending percentage based on the delta to the lowest score. The weighting for this stage is 40%.
Substage 2.3 - Negotiation, BAFO, and Final Submissions. A technical carryover from substage 2.1 (60%), a commercial assessment of the BAFO - best and final offer (40%), and acceptance of the final version of the UK Power Networks T&Cs.
Draft Agreement and Final Contract - UK Power Networks has provided a Draft Agreement as part of the RfP pack. UK Power Networks does not envisage any changes to the Draft Agreement.
All tenderers MUST confirm their acceptance of this Draft Agreement as part of their tender submission and provide a price which reflects the unamended Draft Agreement. This will be considered by UK Power Networks as the tenderer's Main Submission.
If a tenderer cannot confirm acceptance of the unamended Draft Agreement because it believes that amendments to the Draft Agreement would contribute to an improvement in any of the following areas:
• safety;
• availability of resources;
• flexibility or reliability of the service;
• cost efficiency; or
• improved methods of working,
then a tenderer may propose suitable amendments by providing a marked-up copy of the Draft Agreement in Microsoft Word along with a price which reflects these amended terms. This will be named the "Alternative Submission".
All proposed amendments in an Alternative Submission must clearly be shown in 'tracked changes' with a related explanation made as a 'comment' and is to be submitted as part of the Stage 2 response to this RfP via Procurement Sourcing Platform.
UK Power Networks will decide, at its sole discretion, whether any proposed amendment to the Draft Agreement will be accepted. Where UK Power Networks accepts amendments to the Draft Agreement (which it is not obliged to do) it shall re-issue a single form of final Agreement to all tenderers taking into account those proposed amendments from tenderers which have been accepted by UK Power Networks.
Tenderers must accept this re-issued final Agreement to be awarded a contract. Tenderers must confirm their pricing based on this re-issued final agreement.
Contracting authority
UK POWER NETWORKS (OPERATIONS) LIMITED
- Companies House: 03870728
- Public Procurement Organisation Number: PGGV-9992-RNGD
Newington House, 237 Southwark Bridge Road
London
SE1 6NP
United Kingdom
Region: UKI44 - Lewisham and Southwark
Organisation type: Private utility