Scope
Description
Tenders are sought by Ards and North Down Borough Council for the provision of new and replacement play areas, and play area maintenance within the Borough area.
Total value (estimated)
- £5,100,000 excluding VAT
- £6,120,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The Council anticipates that the Contract will commence on 1 April 2026 initially for a
two-year period, with the option to extend the contract for a further 3x 12-month
periods, reviewed annually and subject to the successful provider meeting the required
standards and performance requirements.
Options
The right to additional purchases while the contract is valid.
As detailed in the tender documents, during the course of the contract, the successful
contractors may be asked to carry out some externally funded play area refurbishments
and/or new play area developments that fall under the scope of this contract. Council may use this contract to deliver specialist play provision outside of the skillset of traditional play equipment providers, for example (but not limited to) the provision of skateparks and pump tracks.
Main procurement category
Works
CPV classifications
- 45112723 - Landscaping work for playgrounds
- 50870000 - Repair and maintenance services of playground equipment
- 37535200 - Playground equipment
- 43325000 - Park and playground equipment
- 45200000 - Works for complete or part construction and civil engineering work
Lot constraints
Maximum number of lots a supplier can be awarded: 1
Lot 1. Northern Area
Description
Provision of new and replacement play areas, and play area maintenance within the Northern Area (as defined in the tender documents) of the borough of Ards and North Down.
Lot value (estimated)
- £2,550,000 excluding VAT
- £3,060,000 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Southern Area
Description
Provision of new and replacement play areas, and play area maintenance within the Southern Area (as defined in the tender documents) of the borough of Ards and North Down.
Lot value (estimated)
- £2,550,000 excluding VAT
- £3,060,000 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Northern Area
Lot 2. Southern Area
Insurances (Please see document A - Invitation to Tender for full details of the conditions of participation).
Technical ability conditions of participation
Lot 1. Northern Area
Lot 2. Southern Area
a. Compliance with Marked Example's Minimum Requirements
Particular suitability
Lot 1. Northern Area
Lot 2. Southern Area
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 January 2026, 12:00pm
Tender submission deadline
12 January 2026, 12:00pm
Submission address and any special instructions
Tenders must be submitted online via eTendersNI - https://etendersni.gov.uk/epps/home.do
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Assessment - Play Value | Please see Document A - Invitation to Tender for full details of this criterion. |
Quality | 50% |
| Technical Assessment - Design Concept | Please see Document A - Invitation to Tender for full details of this criterion. |
Quality | 15% |
| Cost - Predicted Year 1 Additional Costs | Please see Document A - Invitation to Tender for full details of this criterion. |
Cost | 15% |
| Social Value | Please see Document A - Invitation to Tender for full details of this criterion. |
Quality | 10% |
| Cost - New and Replacement Play Areas | Please see Document A - Invitation to Tender for full details of this criterion. |
Cost | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Ards and North Down Borough Council
- Public Procurement Organisation Number: PTTZ-3295-PYCW
City Hall, The Castle
Bangor
BT20 4BT
United Kingdom
Region: UKN09 - Ards and North Down
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland