Scope
Reference
25015
Description
The University of Hertfordshire is conducting a tender exercise in order to set up a contract for the provision of printing services. This is a contract for three (3) years with the option to extend for two (2) years. This is subject to satisfactory performance of the contract. The contract duration is for a maximum of five(5) years.
The University is not a contracting authority by definition and there Procurement Act 2023 will not apply to this Procurement.
All University policies and regulations relating to information, security, data management, systems and services will apply to all contracts resulting from this tender.
The tender will be divided into the following two(2) separate lots. The number of appointees per lot is stated below:
Lot 1 Litho, Digital Printing and Exhibition (maximum number of appointees three (3)).
Lot 2 Photocopying and Security Printing (maximum number of appointees one (1)).
This contract is awarded against the University's standard contract which is included in the tender
Commercial tool
Establishes a framework
Total value (estimated)
- £0 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2031
- 5 years
Description of possible extension:
Two Twelve Month extension periods subject to acceptable levels of performance.
Main procurement category
Services
CPV classifications
- 79800000 - Printing and related services
Lot constraints
Description of how multiple lots may be awarded:
Stated in the tender documentation
Lot 1. Litho, Digital Printing and Exhibition
Description
Please see the tender documentation for more information For Lot 1
Lot value (estimated)
- £0 excluding VAT
- £0 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Photocopying and Security Printing
Description
Please see the tender documentation for more information
Lot value (estimated)
- £0 excluding VAT
- £0 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Prices will be as per the pricing schedules each tenderer submits. Lot 1 will be the only lot with a potential framework of suppliers, Award of lot 1, does not guarantee work for the supplier. If there is more than one supplier, work will be assessed on value for money, quality, lead-time and awarded on that basis.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Litho, Digital Printing and Exhibition
Lot 2. Photocopying and Security Printing
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
10 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Please see tender documentation but below is a simple description Account Management = 15% Experience =10% Service and operational delivery = 15% Sustainability and added value = 10% Pricing = 50% TOTAL =... |
Price |
Weighting description
Please see tender documentation but below is a simple description
Account Management = 15%
Experience =10%
Service and operational delivery = 15%
Sustainability and added value = 10%
Pricing = 50%
TOTAL = 100%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/universityofhertfordshire/aspx/Home
Please register on the Universities e-tendering platform, https://in-tendhost.co.uk/universityofhertfordshire/aspx/Home to access all tender documentation. Please read all tender documentation and information carefully.
Contracting authority
University of Hertfordshire Higher Education Corporation
- UK Register of Learning Providers (UKPRN number): 10007147
College Lane
Hatfield
AL10 9AB
United Kingdom
Email: categorymanagers@herts.ac.uk
Website: http://www.herts.ac.uk
Region: UKH23 - Hertfordshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)