Scope
Reference
CfT 5858089
Description
The Department is seeking to secure supply and delivery contracts for Permanent Cold-lay Surfacing Material (PCSM) and Permanent Cold-lay Surfacing Course material (PCSC) that fully meet the Departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials & products in order to meet their business needs.
Total value (estimated)
- £900,000 excluding VAT
- £1,080,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 30 January 2026 to 29 January 2029
- Possible extension to 29 January 2030
- 4 years
Main procurement category
Goods
CPV classifications
- 44113000 - Road-construction materials
- 44114000 - Concrete
- 44115000 - Building fittings
- 44130000 - Sewer mains
- 44140000 - Products related to construction materials
- 44160000 - Pipeline, piping, pipes, casing, tubing and related items
- 44170000 - Plates, sheets, strip and foil related to construction materials
- 44190000 - Miscellaneous construction materials
- 44200000 - Structural products
- 44300000 - Cable, wire and related products
- 44400000 - Miscellaneous fabricated products and related items
- 44500000 - Tools, locks, keys, hinges, fasteners, chain and springs
- 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
- 44800000 - Paints, varnishes and mastics
- 44900000 - Stone for construction, limestone, gypsum and slate
- 45000000 - Construction work
- 48000000 - Software package and information systems
- 50000000 - Repair and maintenance services
- 51000000 - Installation services (except software)
Engagement
Engagement deadline
30 September 2025
Engagement process description
DfI is currently developing the specification for Supply and Delivery of Permanent Cold-lay Surfacing Material (PCSM) and Permanent Cold-lay Surfacing Course Material (PCSC) and would value your input before finalising the specification.
As an experienced supplier in this field, your feedback will help us ensure that the specification is clear, practical, and aligned with current industry standards and capabilities.
We would appreciate your comments on the draft specification such as:
• Technical feasibility and clarity of requirements
• Alternative approaches or solutions we should consider
• Any gaps or ambiguities that could affect performance, quality, or cost
• Recommendations for aligning with best practices or innovations in the market
Draft Pricing Schedules have also been provided to give an indication of the estimated annual usage figures.
If you wish to participate, the draft specification and Pricing Schedules are available to view via eTendersNI under CfT 6135613.
Comments are to be made via the CfT messaging facility on eTendersNI by the engagement deadline date and time stated.
The Pre-Market Engagement pertains to a future contract opportunity which will be advertised in its own right in due course.
This notice is not a call for competition to procure any supplies.
Interested parties will not be prejudiced by any response, or lack thereof, to this notice. Nor shall a response to this notice guarantee an opportunity to participate in this market engagement exercise or any future procurement process that DfI may conduct.
DfI is not liable for any costs, fees or expenses incurred by any party responding to this notice or any party who may participate in the market engagement exercise.
UPDATE as at 13/11/25. The Preliminary Market Engagement for this requirement closed on 30th September 2025. Two responses were received. As a result, the Specification will be revised to consider the below summary of findings.
Minimum PSV amended to be consistent with normal practice.
Removal of minimum recycled content cap.
Inclusion of recycled requirement for packaging (at time of contract commencement or within 6-month period)
The use of materials or techniques outside the PSCM or PSCS certification not included.
Bulk deliveries not accepted.
Minimum order quantities and 10-day delivery time included.
BCIS indices to be used for bitumen and other related costs.
Certification must be in place for materials at contract commencement.
Depots can accommodate any delivery lorry size.
Packaging return to be included in award criteria.
Electronic delivery documents permitted.
It is anticipated that the resulting tender competition will be published via eTendersNI in December 2025.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
1 December 2025
Contracting authority
Department for Infrastructure
- Public Procurement Organisation Number: PYQH-8789-DZPG
James House 2-4 Cromac Avenue
Belfast
BT7 2JA
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland