Scope
Reference
Hanslope Catering Tender
Description
Hanslope Primary School state funded school for students aged 4-11. Hanslope Primary is located in the Village of Hanslope in Milton Keynes. We currently have 273 students on role. Around 150 of those order school provided lunches each day. We are hopeful that with an updated menu and the offer of more variety, that number will increase.
We require nutritional meal options for our students that meet food standards. The options should include, a hot meal, vegetarian, vegan, halal and sandwich/cold and gluten free. All meals should be accompanied by a desert. The menu should be regularly updated or on a 3-weekly rotation.
We do not have a kitchen facility here so all preparation would need to be completed off site and the food brought in. The site would need to be close enough to ensure the food is kept to temperatures in accordance with food safety standards (a hot serving counter may be required).
We require friendly, approachable and efficient members of staff to be provided by the catering company to serve the food and engage with children ages 4 to 11. We have 2 lunch sittings, so would need the food to be onsite and ready to serve at 11.45am and completed at 1pm.
We would like the catering company to do their own administration work in regards to the meal ordering, dietary requirements and allergies, queries and complaints. A procedure would need to be in place for any emergency food required for children who do not have lunch. Once service is completed, the catering company would take away any bulky food waste and serving plates/utensils to be washed at an external facility.
We cannot have any traces of nuts in the food due to allergies. The catering team will need to demonstrate excellent management of allergies. Themed days, specifically around Census day is needed to encourage the ordering of meals.
We currently have an average of 150 students ordering lunches per day. We are hopeful this will increase given a new menu and good food quality.
Commercial tool
Establishes a framework
Total value (estimated)
- £74,000 excluding VAT
- £74,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 12 April 2026 to 12 April 2028
- Possible extension to 12 April 2030
- 4 years, 1 day
Description of possible extension:
If quality and service are kept to a high standard we will continue to contract
Main procurement category
Services
CPV classifications
- 55520000 - Catering services
Contract locations
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Applications will be reviewed and invitations to meetings be sent out.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 January 2026, 1:00pm
Tender submission deadline
12 January 2026, 10:00am
Submission address and any special instructions
Enquires and submissions to be emailed to admin@hanslope.milton-keynes.sch.uk
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
2 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Pricing | Price | 40% |
| Food quality and variety | Quality | 20% |
| Safety procedures surrounding allergies and dietary requirements | Quality | 15% |
| Adaptability to theme days and special events | Quality | 15% |
| Administration and communication with parents | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Hanslope Primary School
- UK Register of Learning Providers (UKPRN number): 110230
- Public Procurement Organisation Number: PDCC-2781-MBLW
Long Street Road, Hanslope
Milton Keynes
MK19 7BL
United Kingdom
Region: UKJ12 - Milton Keynes
Organisation type: Public authority - sub-central government