Scope
Reference
DN783259
Description
Bournemouth, Christchurch and Poole Council is seeking a supplier to provide food and beverages for council requirements. In addition, the tender includes a separate lot for catering disposables, such as food packaging, cups, cutlery, and related items. Suppliers may bid for one or both lots.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,826,890 excluding VAT
- £1,891,741 including VAT
Above the relevant threshold
Contract dates (estimated)
- 8 February 2026 to 7 February 2029
- 3 years
Main procurement category
Goods
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Contract locations
- UKK24 - Bournemouth, Christchurch and Poole
Lot constraints
Description of how multiple lots may be awarded:
The award criteria weightings are the same for the two lots but individual sub criteria differ. Please ensure that you familiarise yourself with the Invitation to Tender document prior to submitting bid for either or both lots.
Lot 1. Ambient, Chilled and Frozen Consumables
Description
Bournemouth, Christchurch and Poole Council (the Council) require an experienced company to supply and deliver ambient, chilled and frozen food and beverages including but not limited to a range of canned, packaged, fresh food and canned and bottled beverages (the Products).
Lot value (estimated)
- £1,462,691 excluding VAT
- £1,462,691 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Catering Disposables
Description
Bournemouth, Christchurch and Poole Council (the Council) require an experienced company to supply and deliver catering disposables.
Lot value (estimated)
- £366,288 excluding VAT
- £439,545 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
2
Maximum percentage fee charged to suppliers
0%
Framework operation description
Prices will be reviewed in accordance with the specification - annual price reviews are applicable.
Each lot will be evaluated separately for award at which point a single provider will be appointed to each lot for direct award.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Ambient, Chilled and Frozen Consumables
Lot 2. Catering Disposables
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
28 November 2025, 5:00pm
Tender submission deadline
15 December 2025, 2:00pm
Submission address and any special instructions
Please register is not already with Procontract (no fee required) and complete tender documents as required.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Pricing submission |
Price | 60% |
| Quality | Scored evaluation from bidders responses to quality questions |
Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Technical specifications to be met
https://procontract.due-north.com/Procurer/Advert/View?advertId=cf4858ff-7ac0-f011-813a-005056b64545&fromAdvertEvent=True
Link to tender documents
Contracting authority
Bournemouth, Christchurch and Poole Council
- Public Procurement Organisation Number: PHYY-7342-PRHH
BCP Council Civic Centre
Bournemouth
BH2 6DY
United Kingdom
Contact name: Procurement Resources
Region: UKK24 - Bournemouth, Christchurch and Poole
Organisation type: Public authority - sub-central government