Scope
Description
SUPPLY OF MAINS GAS TO SAFFRON HOUSING TRUST X 17 GAS METERS APRIL 2026
CONTRACT START DATE 01/04/26
TOTAL ESTIMATED VOLUME 4.1 GWH PER ANNUM
CONTRACTS CONSIDERED FOR 12 MONTHS
Total value (estimated)
- £242,312 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2027
- 1 year
Main procurement category
Goods
CPV classifications
- 09121200 - Mains gas
Contract locations
- UKH - East of England
Participation
Legal and financial capacity conditions of participation
All suppliers must be registered with Ofgem and hold the relevant supply licence. Any supplier found guilty of serious misrepresentation in providing information may be declared ineligible and not selected to continue with the procurement process.
Technical ability conditions of participation
Suppliers must note and confirm:
Credit Checked approval for the contracting party.
28 days DD
Consolidated Billing
Brown and / or Green pricing options will be considered
Able to provide an Excel billing file.
Submission
Submission type
Requests to participate
Deadline for requests to participate
24 November 2025, 3:00pm
Submission address and any special instructions
Expressions of Interest should be sent to the following address before the deadline:
findatender@indigoswan.co.uk by the deadline.
Enquiries can also be raised to the following contact before the deadline:
Louise Arnold 01603 724896
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
8 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 12 November 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Total price to provide the energy contract | Preference will be given to the lowest fixed charges for all rates and standing charges for the duration of the contract period. |
Price |
Weighting description
The contract will be awarded primarily based on price, but other considerations may include, billing requirements, customer service, account management and added value services.
Other information
Payment terms
28 days DD
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Due to the nature of the energy markets changing quickly and dramatically we will use the State of Urgency timescales, in order to avoid unnecessary exposure to potential price increases. With this in mind, the Expressions of Interest shall be a minimum of 10 days from the publication of this Notice. Following the selection of energy suppliers based of meeting requirements outlined in this Notice, a minimum of 10 days will be given to return the contract offers for analysis and negotiation, prior to Contract Award.
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Documents to be provided after the tender notice
The tender document will be issued by Indigo Swan following the receipt of an Expression of Interest within the defined timescale.
Contracting authority
Saffron Housing Trust
- Charity Commission (England and Wales): 32427R
- Public Procurement Organisation Number: PZRD-2274-RMYX
Saffron Barn
Long Stratton
NR15 2XP
United Kingdom
Region: UKH17 - Breckland and South Norfolk
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
INDIGO SWAN LIMITED
Summary of their role in this procurement: Tender Analysis
- Companies House: 07085891
- Public Procurement Organisation Number: PRNZ-5722-NZNY
2 Millennium Plain
Norwich
NR2 1TF
United Kingdom
Region: UKH15 - Norwich and East Norfolk