Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
Stephen Forfar
stephen.forfar@edinburgh.gov.uk
Telephone
+44 1314693922
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Copyright Licensing
Reference number
CT1608
two.1.2) Main CPV code
- 79120000 - Patent and copyright consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Local Government Copyright License. This license provides the ability to scan, reproduce and share copyrighted protected materials published within the UK or US. Without this license the Council would be unable to reproduce copyrighted materials.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £106,617
two.2) Description
two.2.2) Additional CPV code(s)
- 79120000 - Patent and copyright consultancy services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
This procurement activity has been conducted in order for The City of Edinburgh Council to obtain a copyright license to scan, reproduce and share copyrighted material via the Copyright Licensing Agency (CLA). This license provides the ability to scan, reproduce and share copyrighted protected materials published within the UK or US. Without this license the Council would be unable to reproduce copyrighted materials.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
The CLA are the only operator who has exclusive rights for the Local Authority Corporate Copyright License. Substitutes or alternatives are not available due to the nature of copyrighted work.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Contract No
CT1608
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 October 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Copyright Licensing Agency (CLA)
Third Floor, 6 Hays Lane
London
SE1 2HB
Telephone
+44 2074003190
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £106,617
Section six. Complementary information
six.3) Additional information
The Contract will start on 1 January 2026 for a period of three years.
(SC Ref:814518)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service