Scope
Reference
086-TRAN-25
Description
The Authority sought tenders from suitable Contractors to undertake vehicle repairs to damaged motor vehicles following collisions. This Contract is predominantly for West Yorkshire Police fleet vehicles but may, from time to time, be utilised for repairs to third-party vehicles and also may be accessed by South Yorkshire Police.
The number of vehicles requiring repairs may vary, however as an indicative guide, the annual estimated spend for collision repairs across the West Yorkshire area is £1,200,000 with repair jobs ranging in value from £30 to £30,000.
Contract 1. Provision of Collision Repair Services to Police and Third Party-Vehicles
Supplier
Contract value
- £6,000,000 excluding VAT
- £7,200,000 including VAT
Above the relevant threshold
Award decision date
12 November 2025
Date assessment summaries were sent to tenderers
12 November 2025
Standstill period
- End: 21 November 2025
- 8 working days
Earliest date the contract will be signed
3 December 2025
Contract dates (estimated)
- 6 December 2025 to 5 December 2028
- Possible extension to 5 December 2030
- 5 years
Description of possible extension:
This Contract is anticipated to commence on 6th December 2025 and will expire on 5th December 2028 with the provision to extend for up to two (2) further periods of twelve (12) months.
Initial Contract End Date: 5th December 2028
Extension 1: Contract End Date: 5th December 2029
Extension 2: Contract End Date: 5th December 2030
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
The Contract is primarily for use for West Yorkshire Police vehicles; however South Yorkshire Police (SYP) may also access this Contract from time to time. In addition, there may be requirements for third-party vehicle repairs to be undertaken via this Contract on an ad-hoc basis.
South Yorkshire Police
SYP has an in-house repair facility and may require the services of an external Contractor on an ad-hoc basis where their in-house provision is at capacity. SYP have a fleet size of 700 vehicles and the annual estimated spend under this Contract may be in the region of £10,000, however there is no guarantee of value or volumes for SYP and no further information on their current or future fleet available at this stage.
Third-Party Vehicle Repair
West Yorkshire are responsible for the repair of Third-Party Vehicles (when requested by the vehicle owner) where it is determined the Police Force are at fault for the damage.
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
Contract locations
- UKE3 - South Yorkshire
- UKE4 - West Yorkshire
Information about tenders
- 1 tender received
- 1 tender assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
FMG SUPPORT (FIM) LTD
- Companies House: 02658067
- Public Procurement Organisation Number: PZDL-7687-BXNP
Broad Lea House Dyson Wood Way
Huddersfield
HD2 1GZ
United Kingdom
Email: salesqueries@fmg.co.uk
Website: https://www.fmg.co.uk/
Region: UKE44 - Calderdale and Kirklees
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Provision of Collision Repair Services to Police and Third Party-Vehicles
Contracting authority
West Yorkshire Police
- Public Procurement Organisation Number: PQLT-6495-QHVP
PO Box 9, Laburnum Road
Wakefield
WF1 3QP
United Kingdom
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government