Section one: Contracting authority/entity
one.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
cpsprocurementadvice@gov.wales
Telephone
+44 3000257095
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cadw Interpretive Signage Contract
Reference number
C242/2022/2023
two.1.2) Main CPV code
- 34928470 - Signage
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 34928470 - Signage
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Throughout Wales.
two.2.4) Description of the procurement at the time of conclusion of the contract:
This is a modification notice to an original contract award notice, preceded by the publication of a Voluntary ex-ante Transparency Notice, for the manufacture, supply and installation of interpretive signage systems. The signage systems covered by this contract cover two types. The first can be installed at a scheduled monument and is fixed to a wall using mortar joints as fixing points utilising a “honeycomb” back plate. The second is a shallow tray system where signs can be placed into archaeologically sensitive locations without the need for deep excavations. Panels held within the frames of the signage systems are fully interchangeable and mechanically locked in place. Both systems also allow for the installation of audio media, bluetooth beacons, 3D interpretive or tactile displays and battery or mains electric operated systems. The signage has been utilised by Cadw on a number of sites for over 10 years and all have demonstrated excellent resilience with limited deterioration. All signage is offered with a guarantee, regardless of location.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
30 January 2023
End date
29 January 2026
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-005914
Section five. Award of contract/concession
Contract No
C242/2022/2023
Title
Cadw Interpretive Signage Contract
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
30 January 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Fielder Green Associates
Lisbon Lodge , 53 Redstone Drive
Highley nr BRIDGNORTH
WV166EQ
Telephone
+44 1746860333
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £299,000
Section six. Complementary information
six.3) Additional information
This is a modification notice advising of an increase in cost from the original contract award of 200,000GBP to 299,000GBP. The modification is made in line with Regulation 72 (1) (b) (i, & ii) of the Public Contracts Regulations 2015. The increase is due to additional panels required and also an increase in cost of raw materials.
(WA Ref:157593)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 34928470 - Signage
seven.1.3) Place of performance
NUTS code
- UKL - Wales
Main site or place of performance
All Wales
seven.1.4) Description of the procurement:
As was noted in the original Voluntary ex-ante Transparency Notice and Contract Award Notice, the contract is for the manufacture, supply and installation of interpretive signage systems. The signage systems covered by this contract cover two types. The first can be installed at a scheduled monument and is fixed to a wall using mortar joints as fixing points utilising a “honeycomb” back plate. The second is a shallow tray system where signs can be placed into archaeologically sensitive locations without the need for deep excavations. Panels held within the frames of the signage systems are fully interchangeable and mechanically locked in place. Both systems also allow for the installation of audio media, bluetooth beacons, 3D interpretive or tactile displays and battery or mains electric operated systems. The signage has been utilised by Cadw on a number of sites for over 10 years and all have demonstrated excellent resilience with limited deterioration. All signage is offered with a guarantee, regardless of location.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
30 January 2023
End date
29 January 2026
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£299,000
seven.1.7) Name and address of the contractor/concessionaire
Fielder Green Associates
Lisbon Lodge , 53 Redstone Drive
Highley nr BRIDGNORTH
WV166EQ
Telephone
+44 1746860333
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This is a modification notice advising of an increase in cost from the original contract award of 200,000GBP to 299,000GBP. The modification is made in line with Regulation 72 (1) (b) (i, & ii) of the Public Contracts Regulations 2015. The increase is due to additional panels required and also an increase in cost of raw materials.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
As was noted in the original Voluntary ex-ante Transparency Notice and Contract Award Notice, the contract was made as an award without prior publication of a call for competition and the justification for the direct award was as follows: The works, supplies or services can be provided only by a particular economic operator for the following reason: protection of exclusive
rights, including intellectual property rights.
Explanation
As noted in the previously published Voluntary ex-ante Transparency notice, the design and manufacture rights of these systems is owned by Fielder Green in the form of Registered Community Design (RCD) covering the whole of the European Union (EU) issued by the European Union Intellectual Property Office (EUIPO). No part of the design, manufacture or supply is franchised or sub-contracted to third parties and therefore the systems are protected by exclusive rights including intellectual property rights.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £200,000
Total contract value after the modifications
Value excluding VAT: £299,000