Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
Contact
Heather Murray
heather.murray@east-ayrshire.gov.uk
Telephone
+44 1563576000
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicle Telematics System
Reference number
PS/25/131
two.1.2) Main CPV code
- 32441300 - Telematics system
two.1.3) Type of contract
Supplies
two.1.4) Short description
The council requires a Vehicle Telematics system to allow real time continuous monitoring of fleet vehicles/plant.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £525,000
two.2) Description
two.2.2) Additional CPV code(s)
- 32441300 - Telematics system
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
The council currently has 749 light and heavy vehicles, including items of plant requiring a telematics system covering several service units, ie waste management, roads, social work, facilities & property management, leisure, outdoor services and housing asset services, however this number may fluctuate during the contract term.
two.2.5) Award criteria
Quality criterion - Name: Functionality / Weighting: 25
Quality criterion - Name: Management of the Contract / Weighting: 5
Quality criterion - Name: Sustainability & Added Value / Weighting: 5
Quality criterion - Name: IT Funtionality / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-043267
Section five. Award of contract
Contract No
PS/25/131
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 October 2025
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Teletrac Navman (UK) Ltd
Kl-First Floor, Kents Hill Business Park
Milton Keynes
MK7 6BZ
Country
United Kingdom
NUTS code
- UKJ12 - Milton Keynes
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £525,000
Section six. Complementary information
six.3) Additional information
Expressions of interest must be made via the PCS-T website by 12 noon on 23 August 2025 with completed submissions uploaded by the deadline of 12 noon on 26 August 2025.
(SC Ref:815571)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom