Scope
Reference
HCC2516853
Description
Hertfordshire County Council (HCC or the Council), the Contracting Authority, acting on behalf of the Participating Authorities is currently out to procurement for the Provision of a Framework for the Supply of Educational Tables, Chairs, Folding Tables and Lockers to End Users in various locations throughout Hertfordshire, Hampshire and the surrounding areas. The Framework will be open for all UK public sector organisations as outlined in the tender documentation (please see the Specification, Schedule 1 of the Framework), subject to the agreement of Hertfordshire County Council, the Contracting Authority.
This requirement is for seven Lots as detailed below.
Lot 1 Educational Tables
Lot 2 Educational Seating
Lot 3 Bulk Pack Tables
Lot 4 Bulk Pack Seating
Lot 5 Essentials Educational Seating
Lot 6 Mobile Folding Tables
Lot 7 Steel Lockers
The figures quoted in this notice are for guidance only and have been uplifted to include any possible spend from other Authorities that may join during the life of this Framework. This is a Framework and there is no guarantee of spend. Full details, including current spend, are in the Tender document set.
The Council will procure this Framework using the Open Procedure as defined in the Procurement Act 2023.
Full details of the requirement and context of the procurement can be found in the Specification (Schedule 1) of the Framework Document. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system.
To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 16th December 2025.
Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline.
Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.
Tenderers should be aware that due to the nature of the Services provided, any Framework formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the Framework requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home.
If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.
The Council reserves the right at any time to cease the procurement process and not award the Framework or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.
Commercial tool
Establishes a framework
Total value (estimated)
- £12,500,000 excluding VAT
- £15,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2030
- 4 years
Main procurement category
Goods
CPV classifications
- 39110000 - Seats, chairs and related products, and associated parts
- 39112000 - Chairs
- 39113000 - Miscellaneous seats and chairs
- 39113500 - Stools
- 39121000 - Desks and tables
- 39121200 - Tables
- 39160000 - School furniture
- 44421720 - Lockers
Lot 1. Educational Tables
Description
As per the project description for this area. Please see the Educational Tables part of the Specification, Schedule 1 of the Framework Agreement.
Lot value (estimated)
- £3,600,000 excluding VAT
- £4,320,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Educational Seating
Description
As per the project description for this area. Please see the Educational Seating part of the Specification, Schedule 1 of the Framework Agreement.
Lot value (estimated)
- £4,000,000 excluding VAT
- £4,800,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Bulk Pack Tables
Description
As per the project description for this area. Please see the Bulk Pack Tables part of the Specification, Schedule 1 of the Framework Agreement.
Lot value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Bulk Pack Seating
Description
As per the project description for this area. Please see the Bulk Pack Seating part of the Specification, Schedule 1 of the Framework Agreement.
Lot value (estimated)
- £1,040,000 excluding VAT
- £1,248,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Essentials Educational Seating
Description
As per the project description for this area. Please see the Essentials Educational Seating part of the Specification, Schedule 1 of the Framework Agreement.
Lot value (estimated)
- £440,000 excluding VAT
- £527,999 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Mobile Folding Tables
Description
As per the project description for this area. Please see the Mobile Folding Tables part of the Specification, Schedule 1 of the Framework Agreement.
Lot value (estimated)
- £1,520,000 excluding VAT
- £1,824,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Steel Lockers
Description
As per the project description for this area. Please see the Steel Lockers part of the Specification, Schedule 1 of the Framework Agreement.
Lot value (estimated)
- £680,000 excluding VAT
- £816,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The requirement is for the direct delivery of Goods to various locations throughout each Participating Authority.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
The authorities participating in this Framework ("Participating Authorities") are Hampshire County Council and Hertfordshire County Council (Herts FullStop)
Correspondence addresses for the above authorities are given in Schedule 8 of the Framework.
This national contract is open for all UK public sector organisations as outlined in the Specification (Schedule 1 of the Framework) subject to the agreement of Hertfordshire County Council, the Contracting Authority.
Participation
Legal and financial capacity conditions of participation
Lot 1. Educational Tables
Lot 2. Educational Seating
Lot 3. Bulk Pack Tables
Lot 4. Bulk Pack Seating
Lot 5. Essentials Educational Seating
Lot 6. Mobile Folding Tables
Lot 7. Steel Lockers
Please refer to the Instructions to Tenderers document
Technical ability conditions of participation
Lot 1. Educational Tables
Lot 2. Educational Seating
Lot 3. Bulk Pack Tables
Lot 4. Bulk Pack Seating
Lot 5. Essentials Educational Seating
Lot 6. Mobile Folding Tables
Lot 7. Steel Lockers
Please refer to the Instructions to Tenderers document
Submission
Tender submission deadline
16 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 2 September 2029
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria. |
Price |
Weighting description
Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria.
Other information
Payment terms
Invoices are to be submitted to the Council, in accordance with the Prices and Payment clause in the Conditions of the Framework. Payment will normally be made within thirty (30) days of receipt of a correct invoice.
Description of risks to contract performance
In furtherance of the UK Government's plans for English devolution, Hertfordshire County Council (HCC) is consulting on plans for the reorganisation of local government structures in its county. This reorganisation may result in the county, district and borough councils of Hertfordshire being re-organised into a multi tiered unitary authority. HCC is required to submit its full plan for re-organisation to UK Government by November 2025, and any changes are estimated to take effect in April 2028 (although this is subject to change). Such changes could directly affect the structure, scope, or continuation of the contract beyond 1st April 2028. Whilst it is anticipated that existing contracts will be novated to the replacement authority, HCC can offer no guarantee at this stage.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Hertfordshire County Council
- Public Procurement Organisation Number: PWJT-5264-WYMY
Robertson House, Six Hills Way
Stevenage
SG1 2FQ
United Kingdom
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government