Scope
Description
Canterbury City Council wishes to select and appoint a suitable supplier for the provision of Commercial & Communal Plant, Pipework and Ventilation Servicing & Repairs Services and invites tenderers to submit a tender to meet the Council's requirements. The specific requirements for the above are detailed in the Suite of Documents. It should be noted that by submitting a tender, you confirm that you understand and can meet these requirements. The Contract is anticipated to commence 6 January 2026 and will continue for a period of 5 years, (unless terminated early in accordance with the terms and conditions of the Contract) and may be extended for a period of up to 3 years, subject to the satisfactory performance of the Services by the Contractor and at the Council's entire discretion. Any such extension shall be on the same terms and conditions of this Contract and shall be subject to mutual agreement in writing.
You are required to complete and return the Non disclosure agreement in order for the pricing matrix to be issued to you. Please note this MUST BE RETURNED AS A MESSAGE where you attach the signed document via the portal. Do not upload this as a response, as this is a locked box and not opened until the tender deadline.
Full details and requirements are included within the Invitation to Tender Documentation. Important Notice:
Suppliers should in the first instance register themselves on the Kent Business Portal by following registration instructions. After registering suppliers are asked to express their interest in this opportunity, after which suppliers will be able to access and download all the required documents attached to this notice. Please ensure you download all documents and complete according to instructions contained.
Attachments:
Instructions to Suppliers: Expressions of interest will only be accepted via the Kent Business Portal (www.kentbusinessportal.org.uk).
Note that in order to successfully submit your interest you will first need to register for an account on the portal. After registration is complete and you've received your login details you should return to the advert for the opportunity and express your interest.
You will then receive an email giving you a link to the documentation provided and be able to access the tender documents. The tender documents are required to be completed and submitted electronically via the Kent Business Portal by no later than 12:00 on Thursday 11 December 2025
Questions and Communication:
Please direct all questions and communication through the Kent Business Portal via the message facility (once registered)
To view this notice, please click here:
https://www.kentbusinessportal.org.uk/delta/viewNotice.html?noticeId=993557846
Total value (estimated)
- £2,200,000 excluding VAT
- £2,640,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 January 2026 to 5 January 2031
- Possible extension to 5 January 2034
- 8 years
Description of possible extension:
May be extended for a period of up to 3 years, subject to the satisfactory performance of the Services by the Contractor and at the Council's entire discretion. Any such extension shall be on the same terms and conditions of this Contract and shall be subject to mutual agreement in writing
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKJ4 - Kent
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 December 2025, 12:00pm
Tender submission deadline
11 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Criterion 1 | Price |
Price | 60% |
| Criterion 2 | Quality |
Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Canterbury City Council
- Public Procurement Organisation Number: PXJX-9843-DLGM
14 Rose Lane
Canterbury
CT1 2UR
United Kingdom
Telephone: 01227862000
Region: UKJ44 - East Kent
Organisation type: Public authority - sub-central government