Scope
Reference
UOE/2025/074/CH
Description
The University of Exeter hosts a series of Open Days each year to allow prospective students and their guests to visit the campus, meet staff and students, and experience university life. These events are a key part of the University's student recruitment activities and attract large numbers of visitors from across the UK. To support the smooth running of these events, the University requires a reliable and professional coach hire service to transport prospective students and guests between key locations, including Streatham and St Luke's Campus, Exeter St David's Train Station and Westpoint Arena. The appointed supplier(s) will play an important role in ensuring that visitors have a positive and safe experience when attending Open Days. This tender seeks to establish a contract with a reputable coach provider who can deliver a high-quality, flexible, and cost-effective transport service aligned with the University's standards of customer service, safety, and sustainability.
Total value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 12 January 2026 to 12 January 2029
- Possible extension to 12 January 2030
- 4 years, 1 day
Description of possible extension:
This contract may be extended for one further 12-month period at the University's sole discretion.
Main procurement category
Services
CPV classifications
- 60172000 - Hire of buses and coaches with driver
Participation
This procurement is reserved for
Suppliers from Devon
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 December 2025, 12:00pm
Tender submission deadline
8 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
The successful bidder will be selected based on the Most Advantageous Tender assessed from the point of view of the University. Full tender weightings and assessment criteria are set out in the Invitation to Tender (ITT).
Procedure
Procedure type
Below threshold - open competition
Contracting authority
University of Exeter
- Public Procurement Organisation Number: PZYG-2396-XCRZ
Northcote House
Exeter
EX4 4QH
United Kingdom
Contact name: Charlotte Hockey
Telephone: +44 1392723333
Email: procurement@exeter.ac.uk
Website: https://www.exeter.ac.uk
Region: UKK43 - Devon CC
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)