Scope
Reference
DN792383
Description
Initial discussions have taken place since September 2025 with at least 7 suppliers, to
understand propositions available within the areas of interest to Border to Coast.
This has taken the form of informal overviews and discussions of our organisation, our
requirement, and the challenges with this type of transformational change to ensure successful
business outcomes.
In partnership with Border to Coast, our Asset Servicer, and our selected platform
Provider (BlackRock Solutions), set-up and deliver the implementation programme to
time, scope, and budget.
Roles and responsibilities include but not limited to:
- Programme/project management: Governance set-up and on-going management,
ensuring strong delivery mindset and partnership approach instilled throughout the
programme across all parties involved.
- Workstream leadership: Drive the successful delivery of workstreams as defined by the
programme.
- Communications and Test planning: Oversee defining the communications and testing
strategy to ensure successful delivery and embedding of this change.
- Business Analysis: Facilitate effective and efficient delivery such that Border to Coast's
outcomes are delivered, able to engage with SMEs and own the business analysis load
todeliver the programme.
The proposed team will need to have proven experience successfully implementing the
platform.
Total value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 December 2025 to 31 December 2026
- Possible extension to 30 June 2027
- 1 year, 6 months, 1 day
Description of possible extension:
There will be the option for an additional 6 month extension after the initial 1 year term, although this is not guaranteed.
Main procurement category
Services
CPV classifications
- 72263000 - Software implementation services
Submission
Enquiry deadline
18 November 2025, 12:00am
Submission type
Tenders
Deadline for requests to participate
21 November 2025, 12:00pm
Submission address and any special instructions
Suppliers who have not previously submitted an expression of interest will need to register
for Proactis ProContract and respond to the ProContract Expression of Interest/Advert,
published under Opportunity ID DN792383, to automatically receive the tender documents. Log in and registration links are below:
Log in - https://procontract.duenorth.com/Login/Index?ReturnUrl=/Login/LogoutConfirmation
Registration link - https://procontract.due-north.com/Register
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 80% |
| Bid Price | Price | 20% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Border to Coast will evaluate the Responses and select a maximum of 3, highest ranking
Suppliers to be taken through to the next stage of the Procurement. In the event that 2 or more
Suppliers receive the same score and are placed 3rd in ranking, all such Suppliers will be
invited to Stage 2 of the Procurement. Stage 2 full bids will then be assessed and supplier clarification sessions held where required.
Reduced tendering period
Yes
Qualifying planned procurement notice - minimum 10 days
Contracting authority
Border to Coast Pensions Partnership Limited
- Companies House: 10795539
5th Floor, Toronto Square, Toronto Street
Leeds
LS1 2HJ
United Kingdom
Contact name: Border to Coast Procurement Team
Email: procurement@bordertocoast.org.uk
Website: https://www.bordertocoast.org.uk/
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government