Scope
Reference
TRN-24-014
Description
The aim of this procurement is to put in place a lotted contract for EA fleet to have maintenance and repairs services for all EA Vehicles within the Belfast and East Tyrone area. EA have the statutory responsibility for the safe and comfortable transportation of pupils to and from school, therefore the maintaining of EA fleet is of the upmost importance. The EA holds a Bus Operator License and has a mandatory requirement to complete planned maintenance inspections every 12 weeks in addition to on-going defect repairs and annual PSV.
Lot 1. Belfast
Description
Provision of Vehicle Maintenance and Repairs Services for Belfast
Lot 2. East Tyrone
Description
Provision of Vehicle Maintenance and Repairs Services for East Tyrone
Contract 1. TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone
Lots
Lot 1. Belfast
Supplier
Contract value
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Above the relevant threshold
Date signed
30 September 2025
Contract dates
- 1 November 2025 to 30 September 2027
- Possible extension to 30 September 2032
- 6 years, 11 months
Description of possible extension:
The conditions on which an extension would be granted are
• Performance indicators consistently met;
• Materiality.
• Estimated Contract value not exceeded;
• Benchmarking exercise at review date demonstrates we are receiving value for money.
Main procurement category
Services
CPV classifications
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
Contract locations
- UKN0 - Northern Ireland
Key performance indicators
| Name | Description | Reporting frequency |
|---|---|---|
| Planned Maintenance Inspections | Inspections completed on time as per maintenance schedule |
3 months |
| PSV Pass Rate | Maintain an excellent PSV pass rate |
3 months |
| Quality Checks | EA will complete a quality check on a minimum 1 vehicle per month |
3 months |
| Roadside Assistance | Roadside breakdown assistance within 90 minutes of call out. |
3 months |
| Invoicing | Accurate invoicing provided to the EA. Invoicing should show the correct item cost as per tender submission |
1 months |
| Management Information | Management information must be provided to EA within 5 days of receipt of the request |
3 months |
| Performanace Management Information Report | PMI documents must be available electronically upon completion of work. Daily status report must be submitted by 4pm Mon-Fri. |
1 days |
| Social Value | Delivery of Social Value obligations are on track. |
3 months |
Contract 2. TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone
Lots
Lot 2. East Tyrone
Supplier
Contract value
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Date signed
30 September 2025
Contract dates
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2031
- 6 years
Description of possible extension:
The conditions on which an extension would be granted are
• Performance indicators consistently met;
• Materiality.
• Estimated Contract value not exceeded;
• Benchmarking exercise at review date demonstrates we are receiving value for money.
Main procurement category
Services
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
Contract locations
- UKN - Northern Ireland
Key performance indicators
| Name | Description | Reporting frequency |
|---|---|---|
| Planned Maintenance Inspections | Inspections completed on time as per maintenance Schedule |
3 months |
| PSV Pass Rate | Maintain an excellent PSV Pass Rate |
3 months |
| Quality Checks | EA will complete a quality check on a minimum 1 vehicle per month. |
3 months |
| Roadside Assitance | Roadside breakdown assitance wihtin 90 minutes of call out. |
3 months |
| Invoicing | Accurate invoicing provided to the EA. Invoicing should show the correct item cost as per tender submission. |
1 months |
| Management Information | Management information must be provided to EA within 5 days of receipt of the request. |
3 months |
| Performance Mnagement Information Report | PMI documents must be available electronically upon completion of work. Daily status report must be submitted by 4pm Mon-Fri. |
1 days |
| Social Value | Delivery of Social Value obligations are on track. |
3 months |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Suppliers
D & H Motors Ltd
- Public Procurement Organisation Number: PCBD-8551-QYBQ
2-10 Duncrue Road
Belfast
BT3 9BP
United Kingdom
Email: dandhmotor@btconnect.com
Region: UKN06 - Belfast
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone
Loughshore Autos Ltd
- Public Procurement Organisation Number: PXCW-7879-ZLQR
40 Killycanavan Road
Dungannon
BT71 5BP
United Kingdom
Email: Michael@quinnscoachhire.com
Region: UKN0B - Mid Ulster
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone
Contracting authority
Education Authority
- Public Procurement Organisation Number: PPHJ-6982-JPXY
Academy Street
Belfast
BT1 2NQ
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland