Scope
Reference
001296
Description
YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Batteries for use primarily in the education market and local authority sectors. This Framework is designed to meet the needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire.
Commercial tool
Establishes a framework
Total value (estimated)
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 1 March 2028
- Possible extension to 1 March 2030
- 4 years
Description of possible extension:
The Framework Agreement will cover the period from 2nd March 2026 to 1st March 2028 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 2nd March 2026 to 1st March 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
Options
The right to additional purchases while the contract is valid.
Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Batteries.
Main procurement category
Goods
CPV classifications
- 31440000 - Batteries
Contract locations
- UKE45 - Wakefield
Lot 1. Carbon Zinc Batteries
Description
This Lot is for the provision of carbon zinc batteries with goods to be delivered into YPO's warehouse
Lot value (estimated)
- £900,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Alkaline Batteries (Low Drain)
Description
This lot is for the provision of low drain alkaline batteries with goods to be delivered into YPO's warehouse
Lot value (estimated)
- £900,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Alkaline Batteries (High Drain)
Description
This lot is for the provision of high drain alkaline batteries with goods to be delivered into YPO's warehouse
Lot value (estimated)
- £900,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Rechargeable Batteries
Description
This lot is for the provision of rechargeable batteries with goods to be delivered into YPO's warehouse
Lot value (estimated)
- £900,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
4.5%
Further information about fees
Marketing Support - 3%
Retrospective Rebate - 1.5%
Framework operation description
Prices submitted within this Tender must be fixed for an Initial Period of 12 months from the commencement date of this contract. After this period, any price amendments must be agreed in writing with YPO at least 45 days before any proposed changes and must be backed up with evidence to support any price variations. Any abnormally low or high pricing must be backed up by appropriate evidence
The first annual price refresh may be conducted in December 2027 for pricing to be fixed for the 2028 catalogue running 1st April - 31st March.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Participation
Legal and financial capacity conditions of participation
Lot 1. Carbon Zinc Batteries
Lot 2. Alkaline Batteries (Low Drain)
Lot 3. Alkaline Batteries (High Drain)
Lot 4. Rechargeable Batteries
Please refer to the procurement documents
Technical ability conditions of participation
Lot 1. Carbon Zinc Batteries
Lot 2. Alkaline Batteries (Low Drain)
Lot 3. Alkaline Batteries (High Drain)
Lot 4. Rechargeable Batteries
Please refer to the procurement documents
Particular suitability
Lot 1. Carbon Zinc Batteries
Lot 2. Alkaline Batteries (Low Drain)
Lot 3. Alkaline Batteries (High Drain)
Lot 4. Rechargeable Batteries
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
8 December 2025, 2:00pm
Tender submission deadline
19 December 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 11 November 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | There will be two criteria which will be: Pricing submission is cost criteria question 1.1 with a weighting of 70% allocated of the overall 50% weighting applied to the Cost criteria. Pricing term is... |
Price | 50% |
| Quality | There will be two criteria which will be: Continuous improvement is quality criteria question 2.1 with a weighting of 50% allocated of the overall 20% weighting applied to the Quality criteria. Quality... |
Quality | 20% |
| Social Value /Sustainability | There will be three criteria which will be: Social value is Social Value /Sustainability criteria question 4.1 with a weighting of 45% allocated of the overall 20% weighting applied to the Social Value... |
Quality | 20% |
| Delivery and Customer Service | There will be two criteria which will be: Lead times and stock holding is Delivery and Customer Service criteria question 3.1 with a weighting of 50% allocated of the overall 10% weighting applied to... |
Quality | 10% |
Other information
Payment terms
Please refer to the procurement documentation
Description of risks to contract performance
Please refer to the procurement documentation
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/register?ReadForm
Access to the Procurement Documents can be found at https://procontract.due-north.com/register?ReadForm
Contracting authority
Yorkshire Purchasing Organisation
- Public Procurement Organisation Number: PMRV-4748-MNJV
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Contact name: Lydia Hillman
Email: lydia.hillman@ypo.co.uk
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government