Scope
Description
The organisation is seeking a qualified supplier to deliver a comprehensive vending services solution across multiple depot locations. The scope of this requirement encompasses the supply, installation, and ongoing maintenance of hot drink and snack vending machines, mains-fed and bottled water coolers, and hot water boilers. The initiative supports a workplace environment that prioritises convenience, safety, and sustainability. All hot drinks are to be provided free of charge, while snack vending must support both cash and contactless payment methods. Equipment must be robust, user-friendly, and equipped with modern telemetry systems for efficient monitoring and service management. This procurement aims to enhance staff welfare while ensuring compliance with relevant health, safety, and environmental standards.
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https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=993217885
Total value (estimated)
- £170,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Goods
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot Lot 1. Water Coolers & Boilers
Description
This Lot will cover the provision, servicing, and maintenance of 19 water coolers, including 7 bottled water coolers, as well as 8 hot water boilers. Suppliers are expected to provide all necessary equipment, installation, and ongoing support to ensure reliable and efficient operation throughout the contract period.
Lot value (estimated)
- £60,000 including VAT
CPV classifications
- 31141000 - Water coolers
- 42161000 - Hot-water boilers
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 2. Snacks and Hot Drinks
Description
This Lot will cover the provision, servicing, and maintenance of snacks and hot drinks solutions, including the supply of vending machines, hot beverage units, and associated consumables. Suppliers are expected to provide all necessary equipment, installation, restocking, servicing, and ongoing technical support to ensure reliable, compliant, and efficient operation throughout the contract period.
Lot value (estimated)
- £110,000 including VAT
CPV classifications
- 15894500 - Vending-machine ingredients
- 42933000 - Vending machines
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot Lot 1. Water Coolers & Boilers
Lot Lot 2. Snacks and Hot Drinks
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
12 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 1 | Quality | 60% |
| Criterion 2 | Price | 40% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Ubico Ltd
- Public Procurement Organisation Number: PPZT-4245-XXTP
Central Depot, Swindon Road, Gloucestershire
Cheltenham
GL51 9JZ
United Kingdom
Contact name: Marius Pruteanu
Email: marius.pruteanu@ubico.co.uk
Region: UKK13 - Gloucestershire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)