Scope
Description
Bedford Borough Council is seeking to create an Open Framework for building maintenance services, comprising servicing and maintenance of all mechanical and electric installations and maintenance and repair of building fabric. The framework will comprise of multiple service specific lots with both opportunities to join both single supplier lots for regular planned and reactive maintenance, and multi-supplier lots for larger repairs/renewals projects.
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2034
- 8 years
Main procurement category
Services
CPV classifications
- 71315000 - Building services
- 71334000 - Mechanical and electrical engineering services
Engagement
Engagement deadline
19 December 2025
Engagement process description
Bedford Borough Council welcomes expressions of interest in our forthcoming Open Framework tender, which will be published in early Jan 2026. Please email the buyer (harry.bagnall@bedford.gov.uk) to receive further details. We are also able to facilitate face to face meetings on request subject to availability.
The following services are in scope of this framework, therefore suppliers of these services are encouraged to make contact:
Lot 1 - Minor Building works, multiple suppliers sought encompassing all trades for the provision of ad hoc repairs including minor electrical works
Lot 2 - Lift Maintenance, a single supplier to be appointed
Lot 3a - Mechanical Plant PPM and Reactive Maintenance, a single supplier to be appointed
Lot 3b - Mechanical Plant dayworks, multiple suppliers to be appointed to undertake programmed Repair and Renewal work.
Lot 4a - Closed Circuit TV, PPM and Reactive Maintenance, a single supplier to be appointed
Lot 4b - Intruder alarms, PPM and Reactive Maintenance, a single supplier to be appointed
Lot 4c - Fire Alarms and Fire Fighting Equipment, PPM and Reactive Maintenance, a single supplier to be appointed
Lot 5a - Catering Equipment, PPM and Reactive Maintenance, a single supplier to be appointed
Lot 5b - Catering Equipment, dayworks, multiple suppliers to be appointed to undertake programmed Repair and Renewal work.
Lot 6 - Water hygiene management, a single supplier to be appointed
Lot 7a - Ventilation and Air Conditioning PPM and Reactive Maintenance, a single supplier to be appointed
Lot 7b - Ventilation and Air Conditioning dayworks, multiple suppliers to be appointed to undertake programmed Repair and Renewal work.
Lot 8 - Foul and Surface Water Pumping Systems, PPM and Reactive Maintenance, a single supplier to be appointed
Lot 9 - Powered and Roller Shutter Doors, PPM and Reactive Maintenance, a single supplier to be appointed
Lot 10 - Building Management Systems, PPM and Reactive Maintenance, a single supplier to be appointed
Lot 11 - Access Control Systems, PPM and Reactive Maintenance, a single supplier to be appointed
Lot 12a - Electrical PPM, encompassing PAT and Fixed Wire Testing, a single supplier to be appointed
Lot 12b - Electrical Programmed Works, multiple suppliers to be appointed to undertake programmed Repair and Renewal work.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
3 January 2026
Contracting authority
Bedford Borough Council
- Public Procurement Organisation Number: PLCV-4616-VTHL
Borough Hall, Cauldwell Street
Bedford
MK42 9AP
United Kingdom
Contact name: Harry Bagnall
Email: Harry.Bagnall@bedford.gov.uk
Region: UKH24 - Bedford
Organisation type: Public authority - sub-central government