Scope
Reference
JPS3073
Description
The Sussex Police Safer Roads Team are committed to protecting the road users of Sussex, as part of Operation Crackdown we work with members of the public, volunteers and officers to gather intelligence and investigate occurrences of poor driving within our communities.
As part of our commitment, Sussex Police is looking to work with suppliers to deliver three requirements related to anti-social driving and community speed watch.
• A front-end product that offers the public the ability to report anti-social driving (inc. video submissions/journey cam) in a streamlined manner. (Anti-Social Driving)
• A product that offers Community Speed Watch volunteers the ability to record speed results. (Community Speed Watch)
Both of the above must feed into:
• An effective back-office function for the case management and investigation of anti-social driving and community speed watch, allowing interoperability between teams and clear reporting mechanisms. This solution must also be able to provide the following functionality as a minimum:
o Batch print educational letters - These are sent to drivers following a report or investigation.
o Produce performance reporting data which will enable governance and oversight
o Allow for customer facing messaging
o Integrate with government databases including DVLA and PNC to automatically carry out DVLA checks to obtain registered keeper details and allowing Officers to carry out Policing National Computer checks.
o Assignment of casework to officers
Objectives:
Where possible, we are eager to explore single solutions that can meet the requirements above, or as a minimum have the operability to connect between systems to ensure information is accessible and remove the need for double handling of information.
The solution(s) will need to be hosted either in the Sussex Polices cloud environment or within a vendor hosted cloud infrastructure. The solution must be modern, future-proof, fully supported, and accessible across multiple devices (including mobile platforms).
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- Possible extension to 31 March 2035
- 9 years
Main procurement category
Goods
CPV classifications
- 48517000 - IT software package
- 48610000 - Database systems
- 72000000 - IT services: consulting, software development, Internet and support
Engagement
Engagement deadline
21 November 2025
Engagement process description
Request for information relating to suppliers ability to meet all or some of the requirements of this project
In order to register and submit under this request for information please follow these instructions:
Using the following link https://in-tendhost.co.uk/sussexpolice/aspx/ register for In-tend which is the portal that Sussex and Surrey Police undertake all procurement activity on and will be use for any future tenders.
Once registered, log into the portal and in the top right corner there should be a button that says portal.
Scroll down the list to find Sussex Police and click where it says register with organisation.
It should then link you to the Sussex Police where you can access the RFI.
Submission
Publication date of tender notice (estimated)
5 January 2026
Contracting authority
The Police & Crime Commissioner for Sussex
- Public Procurement Organisation Number: PPLN-2959-YWYQ
Sackville House, Brooks Close
Lewes
BN7 2FZ
United Kingdom
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government