Scope
Reference
VOGCSWC1125
Description
The Vale of Glamorgan Council requires works to upgrade Palmerston Play Area in Gibbonsdown, Barry. The Council has secured Funding from the 'All Wales Play opportunities Grant 2025-26. Capital grant for play spaces and playgrounds'. Tenders are sought from experienced contractors to design and implement works to upgrade the existing play area, which is in poor condition.
The existing play area is set within Parks land adjacent to an existing MUGA. The site currently comprises of swings, a roundabout, a springy animal and a climbing unit. The area is well used by children from Palmerston Primary School. After consultancy exercises with the school, it was noted that the children would like accessible play equipment.
The site itself can suffer from ground water flooding in low lying areas, so it will be necessary for all equipment to be installed at a similar or higher level than the adjacent pathway. There is one area in particular that floods and is highlighted in the attached appendices.
Ideally the play equipment is to be grouped together so that it can be accessed from the pathways and from item to item. If the new area of surfacing for the new play equipment is greater than 100m2 over and above the existing surfacing, SUDS approval will be required. We require the contractor to suggest proposed drainage; the client will apply for the SUDS necessary.
Items of equipment should not be above 4ms high. If this is the case Planning permission will not be required.
Tenders are sought from experienced contractors to design and implement works to upgrade the play area. The scope of the work s includes the following activities: -
• Design of new play area.
• Removal of existing play equipment, surfacing and site furniture. (See Appendices).
• Supply and installation of new play equipment, surfacing, site furniture and any other works to complete the approved scheme.
• Provide access track for vehicles to the site to stop damage to fields. (As necessary, See Appendices).
• Be free draining if possible and comply with SAB legislation if applicable
• Reinstatement of site as necessary.
All works must be undertaken in accordance with the Council's brief and drawing supplied and approved by the Contractor.
Total value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 15 March 2026
- 1 month, 15 days
Main procurement category
Works
CPV classifications
- 37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
- 43325000 - Park and playground equipment
- 45000000 - Construction work
Contract locations
- UK - United Kingdom
Participation
Conditions of participation
Please review tender pack for further instructions.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
24 November 2025, 12:00am
Tender submission deadline
1 December 2025, 12:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | 70% Quality Weighting |
Quality | 70.00% |
| Price | 30% Price Weighting |
Price | 30.00% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=351260
Tender Documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=351250
Appendix A - Site Location
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=351252
Appendix B - Topographical Surveys
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=351255
Appendix C - Play Area Sign
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=351256
Appendix D - Site Photos
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=351257
Appendix E - Proposed Site Plans - Location Access Site Units
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=351258
Appendix F - Proposed Site Plans - Boundaries and Restrictions
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=351259
Appendix G - Proposed Site Plans - Equipment to be Removed and Retained
Technical specifications to be met
https://www.sell2wales.gov.wales/
All relevant information can be found within associated tender documents.
Contracting authority
Vale of Glamorgan Council
- Public Procurement Organisation Number: PVJL-7881-XMJT
Civic Offices
BARRY
CF63 4RU
United Kingdom
Contact name: William Charles
Telephone: 00000000
Email: william.charles4@cardiff.gov.uk
Website: http://www.valeofglamorgan.gov.uk/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales