Scope
Reference
IA3659
Description
Stafford Borough Council would like to procure a Framework Agreement to undertake inspection and repairs to all memorials within its three current operational cemeteries.
Lot 1 Inspection and Repairs - The inspections are to identify any un-safe memorials which as a whole or any component of that memorial which does not comply with current industry regulations. If a memorial fails at any point in either the visual inspection or force tests, repairs to make it safe must be carried out immediately. In cases of memorials identified as requiring repairs; all works must be carried out immediately. All repairs must comply with all current industry recognised practices (NAMM code of practice).
Lot 2 Remedial Works - Stafford Borough Council, on rare occasion, is required to cap shallow graves following an internment to ensure the current Burial ACT from 1857 and is also part of the Local Authorities Cemeteries Order 1977 (LACO).
Commercial tool
Establishes a framework
Total value (estimated)
- £140,000 excluding VAT
- £168,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 29 February 2028
- Possible extension to 28 February 2030
- 4 years
Description of possible extension:
2 x 1 years (1st March 2028 - 28th February 2029) and (1st March 2029 - 28th February 2030)
Main procurement category
Works
CPV classifications
- 45212314 - Historical monument or memorial construction work
Contract locations
- UKG2 - Shropshire and Staffordshire
Lot 1. Inspection and Repairs
Description
The inspections are to identify any un-safe memorials which as a whole or any component of that memorial which does not comply with current industry regulations. If a memorial fails at any point in either the visual inspection or force tests, repairs to make it safe must be carried out immediately. In cases of memorials identified as requiring repairs; all works must be carried out immediately. All repairs must comply with all current industry recognised practices (NAMM code of practice).
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Remedial Works
Description
Stafford Borough Council, on rare occasion, is required to cap shallow graves following an internment to ensure the current Burial ACT from 1857 and is also part of the Local Authorities Cemeteries Order 1977 (LACO).
Lot value (estimated)
- £40,000 excluding VAT
- £48,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
2
Maximum percentage fee charged to suppliers
0%
Framework operation description
Direct Award as each lot is awarding one supplier
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Conditions of participation
Lot 1. Inspection and Repairs
Lot 2. Remedial Works
1) Can provide the relevant insurances
2) CAS: Health and Safety (bidders can provide an Exemption such as ISO 45001/ SSIP scheme certificate rather than answering the questions)
3) Your organisation is registered and has full accreditation with either NAMM (National Association of Memorial Masons) or BRAMM (British Register of Accredited Memorial Masons) or with any other associated body?
Particular suitability
Lot 1. Inspection and Repairs
Lot 2. Remedial Works
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
1 December 2025, 11:59pm
Tender submission deadline
8 December 2025, 12:00pm
Submission address and any special instructions
The tender documents are available through the Councils e-tendering system 'Proactis'.
https://supplierlive.proactisp2p.com
All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.
Tenders may be submitted electronically
Yes
Award criteria
Both lots is the same:
1) Service Delivery - 15%
2) Environmental - 5%
3) Experience - 10%
4) Price - 60%
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Stafford Borough Council
- Public Procurement Organisation Number: PTQN-1833-ZMYL
Civic Centre, Riverside
Stafford
ST16 3AQ
United Kingdom
Email: Procurement@staffordbc.gov.uk
Website: https://www.staffordbc.gov.uk/
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government