Scope
Reference
CO6119A
Description
The London Borough of Tower Hamlets is seeking to to appoint a Film Locations Management company to co-ordinate and manage all filming activity across Council managed assets. Through this approach, the Council can continue to ensure that filming activity is safe, well managed and generates income to support Council services. The appointed contractor will be required to provide all staffing to process film licenses and provide marketing and online resources to promote assets.
Total value (estimated)
- £4,500,000 excluding VAT
- £5,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Up to 24 month extension at the Council's discretion
Main procurement category
Services
CPV classifications
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKI - London
Participation
Legal and financial capacity conditions of participation
The legal and financial capacity conditions of participation will be clearly set out in the Invitation to Tender document
Technical ability conditions of participation
The technical ability conditions of participation will be clearly set out in the Invitation to Tender document
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
3 December 2025, 5:00pm
Tender submission deadline
12 December 2025, 12:00pm
Submission address and any special instructions
https://www.londontenders.org/
All bidders need to be registered on Proactis/Due North in order to access this opportunity through the London Tenders portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 10 April 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | Cost | 50.00% | |
| Quality and Social Value | Quality = 40% Social Value = 10% |
Quality | 50.00% |
Other information
Payment terms
Please see Contract for full details
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Justification for not publishing a preliminary market engagement notice
A preliminary market engagement notice was not published for this procurement as sufficient engagement and research had already been undertaken prior to the tender process. Informal consultations were carried out during the project planning stage to assess supplier capability, service delivery approaches, and indicative costs.
It was determined that a further formal preliminary market engagement would not add produce new insights. Proceeding directly to tender was therefore considered a proportionate and efficient approach that maintains both transparency and value for money.
Contracting authority
Tower Hamlets
- Public Procurement Organisation Number: PQBL-2673-MVYG
New Town Hall
London
E1 1BJ
United Kingdom
Contact name: Morgan Hughes
Telephone: +447342933523
Email: morgan.hughes@towerhamlets.gov.uk
Website: http://www.towerhamlets.gov.uk
Region: UKI42 - Tower Hamlets
Organisation type: Public authority - sub-central government